Executive Assistant

Seeking a highly organized and motivated Executive Assistant to support the broker/owner. The ideal candidate will perform a variety of administrative tasks and take on additional responsibilities to enhance the efficiency and productivity of our files, office, and rental properties.

Key Responsibilities:

• Administrative Support:
• Manage and maintain real estate listings and client databases.
• Handle incoming emails and correspondence as necessary.
• Schedule and coordinate meetings, appointments, and property showings.
• Prepare and distribute marketing materials, including flyers, online listings, and social media content.
• Maintain and organize office files, both electronic and paper.
• Maintain KV Core, monthly newsletters, and mailers.
• Transaction Coordination:
• Assist in the preparation and review of contracts, agreements, and other legal documents.
• Prepare listings with measurements, keybox assignments, and update riders.
• Coordinate with buyers, sellers, and agents to ensure timely completion of transactions.
• Track deadlines and ensure all necessary documentation is completed and filed.
• Client Relations:
• Maintain positive relationships with clients, vendors, and service providers.
• Prepare closing gifts, handwritten notes, and anniversary cards.
• Marketing and Social Media:
• Develop and manage social media content to promote listings and the company brand.
• Monitor and analyze the effectiveness of marketing campaigns.
• Create engaging content.
• Financial and Operational Duties:
• Assist with budgeting and financial reporting via QuickBooks.
• Handle invoicing, accounts payable, and receivable.
• Property Management:
• Oversee the management of rental properties, including applications and leases.
• Prep properties for move in.
• Special Projects:
• Assist in the planning and execution of company events and initiatives.
• Conduct market research and analysis to support business development efforts.
• Assist in scheduling travel, including flights, hotels, and transportation.
• Assist with LeadingLane as needed.
• Assist with receipt input.

Qualifications:

• High school diploma or equivalent; an associate’s or bachelor’s degree in business, real estate, or a related field is preferred.
• Proven experience in an administrative or real estate support role.
• Strong knowledge of real estate industry practices and terminology.
• Excellent organizational and multitasking skills.
• Proficient in Microsoft Office Suite, CRM software, and social media platforms.
• Outstanding communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Real estate license within one year.

Compensation:

• Opportunities for professional development and career growth.

Job Types: Full-time, Part-time

Pay: $16.00 - $20.00 per hour

Expected hours: 28 – 32 per week

Schedule:

• 4 hour shift
• 8 hour shift

Ability to Relocate:

• Marshfield, WI 54449: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $20