Corporate Events Coordinator

Join our rapidly expanding marketing team as a Corporate Events Coordinator bringing a keen eye for detail and a creative flair to the role. Reporting directly to the Events Manager, you will not only bolster the existing events strategy through event research, discovery, logistics, planning, and timely execution but also play a crucial part in scaling NinjaOne's demand generation efforts in the North American markets. This role requires passion, exceptional interpersonal skills, determination, and independence as you collaborate closely with sales and other marketing functional teams.

Location: Based in the heart of Austin, TX, this hybrid role primarily operates from our downtown office. You'll be in-office on Tuesdays & Thursdays; Forget about parking woes - we've got it covered! Preference/Priority will be given to candidates based in Austin, TX or those willing to relocate unassisted.

Travel Requirement: up to 30%

Moderate Physical Activity: Requires handling of average-weight objects up to 30 pounds and standing and/or walking for up to four (4) hours per day during projects.

What You’ll Be Doing

• Event Logistics: Own 15-20 corporate events and conferences, including tradeshows and regional events. Manage comprehensive event logistics, including scheduling, strategic planning, swag coordination, budget management, onsite team coordination, vendor oversight, and flawless execution. You’ll be directly involved in the entire event lifecycle—from setup through execution to tear-down, ensuring every detail is covered.
• Event Research: Actively drive research to identify relevant events, conferences, and tradeshows. Evaluate potential events based on their alignment with business goals and target audiences. Work closely with vendors and internal teams to determine the most impactful opportunities. Ensure proper vetting and qualification of events to support demand generation and customer engagement. Be a presenter and idea sharer, presenting your researched recommendations to the team to drive decision-making and strategic alignment.
• Promotion: Promotion is a non-stop activity in this role. You’ll collaborate with cross-functional teams to manage social media campaigns, email communications, and sales cadences for NinjaOne’s events. Ensure prospects and customers are well-informed by engaging with the NinjaOne team to amplify event awareness. Work closely with marketing, sales, and product leadership to strategically drive demand generation and customer initiatives, aligning with business results.
• Relationships: Establish and nurture relationships with key vendor partners, including warehouses, printers, event hosts, and more to support ongoing growth. Participate in regular calls with partners and collaborate with cross-functional teams to facilitate event logistics, ensuring timely updates and necessary information. Work with various teams to actively support content development, ensuring consistent and on-brand messaging.
• Keep Us Organized: Drive organizational efficiency by managing multiple events and complex timetables in a fast-paced environment. Track activities from lead generation to inventory management. Utilize tools like Asana to assign program elements, actively track progress, and apply proven project management skills to create, drive, and execute successful events. Assume responsibility for swag inventory, shipments, expenses, vendor management, and more.
• Other Duties as Needed
  
  

About You

• Education & Experience: 2 years of direct corporate events or corporate conferences experience, with onsite, hands-on run-of-show event management expertise required. A Bachelor’s degree in marketing or a related field, or equivalent recent events experience. Plus, 1 year of experience in demand generation or lead generation.
• Event Enthusiast: You love being boots on the ground at in-person events and have the miles and steps to prove it! You are experienced in managing 20 events annually, averaging 2-3 corporate events per month, handling everything from booth setup to post-event communications.
• Attention to Detail & Organization: You’re the go-to person for those crucial details that make a significant impact. You are celebrated for your precision in keeping projects on track, maintaining organization, and nailing communication. You excel at managing multiple events and projects with various teams in a lightning-fast environment.
• Collaborative Spirit: You thrive working alongside fast-moving sales teams and collaborating with cross-functional departments such as marketing, design, and product. You bring an outgoing, pleasant attitude to every team and event, commanding the space without ego.
• Communication Skills: You are an efficient and effective communicator, with a strong written and verbal voice for both internal and external audiences. You’re able to clearly articulate ideas and manage relationships with internal teams and external vendors.
• Tech-Savvy: You are well-versed in using essential tools like Pardot, Zoom, Asana, and Salesforce. Experience in B2B SaaS marketing is preferred.
• Creative & Forward-Thinking: You bring creativity and a problem-solving mindset to the table. You think outside the box, are forward-thinking, and constantly look for ways to improve processes. You understand how your decisions impact the team and are mindful of those effects.
• Flexible & Adaptable: You have a “make it happen” attitude, are willing to try new things, and remain adaptable in changing environments. You learn by doing, thrive in ambiguity, are customer obsessed and embrace challenges.
• Travel: Willing to travel 30% of the time to attend and manage events across North America.
  
  

About Us

NinjaOne automates the hardest parts of IT to deliver visibility, security, and control over all endpoints for more than 20,000 customers. The NinjaOne automated endpoint management platform is proven to increase productivity, reduce security risk, and lower costs for IT teams and managed service providers. NinjaOne is obsessed with customer success and provides free and unlimited onboarding, training, and support. NinjaOne is #1 on G2 in endpoint management, patch management, remote monitoring and management, and mobile device management.

What You’ll Love

We are a collaborative, kind, and curious community.

We honor your flexibility needs with full-time work that is hybrid remote.

We have you covered with our comprehensive benefits package, which includes medical, dental, and vision insurance.

We help you prepare for your financial future with our 401(k) plan.

We prioritize your work-life balance with our unlimited PTO.

We reward your work with opportunity for growth and advancement.

Additional Information

This position is NOT eligible for Visa sponsorship.

• Due to operational policies, NinjaOne is unable to hire for this role within the city limits of Chicago. We will consider all qualified candidates who reside outside of the city proper or are willing to self-relocate.
  
  

Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to location, market demands, experience, job-related knowledge, and skills. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage and PTO. For roles based in California or Colorado, the base salary hiring range for this position is $55,000 to $65,000 per year.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.

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