Corporate Event Planner

Job title: Corporate Events Planner

Location of work: Broomfield, CO (Hybrid Mode)

Contract Position

Direct Client Position

Client is seeking a talented, experienced Events Planner to help us manage and coordinate our channel events— from event budget, end-to-end logistics, strategy, and invoicing.

In this role, you will support the Senior Corporate Events Planners, Creative and Marketing Operations and Channel and Field Marketing teams to coordinate, manage and execute outstanding events, ensuring the efficiency, consistency, and timeliness of related activities. Duties include assisting in the planning of multi-component trade shows as well as supporting smaller sponsorships, conferences, meetings, and department logistics.

This position requires someone who is highly organized and capable of maintaining and meeting multiple timelines and deadlines simultaneously. If you are ready to bring your trade show experience and skills to work in a fast-paced, high- energy environment, this could be the job for you!

You will be proactive and comfortable working with event management, third party vendors, partners, and internal stakeholders to understand the requirements, timelines and deliverables for all events and logistic responsibilities assigned to you. Your experience running an event from beginning to end means you are organized, detail oriented, flexible, and resourceful and have passion for structure and organization. You think on your feet as priorities change and challenges arise, and you are not afraid to do whatever needs to be done to execute a great event.

You Are Great At

Managing events, to include:

• Coordinating event logistics
• Reviewing Sponsorship Kits and ERCs, and ordering show services by early deadlines
• Adhering to event budgets and tracking expenses
• Working with creative services and marketing managers on meeting any marketing material deliverables per show through Wrike project management platform
• Arranging inbound and outbound shipping of booth properties and related materials
• Creating event show guides with detailed event information including staff and event schedules, on-site roles and expectations, swag/raffle/game detail, sponsorship level and what is included/expected, booth map and setup instructions/info, tracking numbers for shipments and post-show packing instructions, etc.
• Coordinating scheduling of event meetings and creating communication plans with stakeholders
• Managing onsite staff

Management of tradeshow and sales premiums and swag both in-office and through our online ordering portal: procuring, maintaining inventory, coordinating, and shipping requests

Organizing swag and supply closets; procuring supplies as needed,

Providing event support as needed, including on site attendance and execution as needed