What are the responsibilities and job description for the Administrative Specialist position at Nondestructive & Visual Inspection?
NVI, a leader in the Nondestructive Testing Industry for over 20 years, is currently seeking a detail oriented, organized, and communicative professional to support our Pittsburgh, PA office as an Administrative Specialist. This is a full-time position with working hours from 8 am to 5 pm Monday-Friday.
Key Benefits Include:
- Impressive salaries
- Recruitment incentives (referral bonuses, etc.)
- Training and development opportunities are available and encouraged. NVI makes a significant annual investment into our internal training programs which are offered to employees at no cost
- Accolades for exceptional performance (employee excellence awards, etc.)
- Competitive healthcare programs for you and your family
- New vehicle fleet with advanced safety features
- Complimentary meals and beverages at all office and some worksite locations
At NVI, we are dedicated to being your employer of choice. This commitment drives us to invest in top-notch equipment, a premier vehicle fleet, and industry-leading safety, quality, and employee development programs—all designed to support your success. Our unique culture sets us apart; we maintain the family atmosphere of a small company where you are never just a number.
Every voice matters here, and in our flat organizational structure, you’ll have direct access to senior management to share your concerns and ideas for improving our business.
We are excited for you to join our amazing team of NDE professionals.
The Administrative Specialist will be responsible for the following actions/tasks:
- Process project ticket data into the accounting database for payroll, accounts receivable and per diem networks
- Assist Accounts Receivable and Payroll departments with researching and correcting discrepancies related to job tickets, time entries, and billing data
- Update and maintain weekly non-billable time reports and submit to management
- Assist operations with coding non-billable time to the appropriate job number
- Lead in the communication of improving any project ticket errors
- Assist with client purchase order tracking by comparing field utilization receipts
- Handle day to day request for OQ and TQ requirements
- Assist with the onboarding and orientations of personnel
- Receive and dispatch customer and employee communication to the divisional manager(s)
- Update online job board and send daily schedule out each day before close of business
- Provide a professional, respectful and inspirational image of NVI to the public
- Receive and welcome visitors and employees to the appropriate management representatives of the division
- Assist with any support efforts of the division to reach continuous improvement goals
Required Qualification(s)
- High school diploma or G.E.D.
- Valid U.S. driver’s license and ability to pass a Motor Vehicle Record (MVR) evaluation
- Ability to successfully complete a background check
- Compliance with drug and alcohol testing policies and procedures
Preferred Qualification & Experience
- Degree from an accredited university
- Previous experience in a similar occupation or role
- Strong communication and organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Company Benefits
- Holiday pay
- Paid Vacation
- Traditional 401K Retirement Plan and Company Match
- Health, Dental, Vision, Life, Short & Long Disability Insurances
