Human Resources Generalist

JOB SUMMARY

The job of Staffing Coordinator – Classified is done for the purpose of providing support to the delivery of human resources services with specific responsibly for supporting department staff; managing complex classified employee processes; providing information to applicants and employees; maintaining records; and completing assigned projects and tasks.

Reports to: Chief Human Resources Officer  

Supervises: None

Pay Grade: Classified

Term of Employment: 12 Months

ESSENTIAL JOB FUNCTIONS

• Analyzes employment history, personnel records, Board policy, collective bargaining agreements, and education code to determine eligibility for paid/unpaid long-term leaves for the purpose of ensuring compliance with state and federal.
• Assists employees with long term leave of absence processes (e.g. eligibility, return to work dates, leave restrictions, SDI, etc.) for the purpose of ensuring employees are knowledgeable of available leaves opportunities and rights.
• Attends meetings, workshops and seminars for the purpose of gathering information, presenting information, and ensuring current processes and procedures and requirements are clearly communicated and understood.
• Compiles data from a variety of sources (e.g. applicants, employees, benefit carriers, outside agencies, ) for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates pre-employment proficiency process for the purpose of ensuring employment
• Creates duty year calendars for the purpose of informing employees of their required workdays,holidays, vacations, and non-duty days and providing required data to bargaining units as  
• Maintains an inventory of items (e.g. handbooks, applications, benefit packets, personnel forms, ) for the purpose of ensuring their availability as needed.
• Maintains a variety of employment files and records and compiles pertinent employee information (salary, probationary period, eligibility, ) for the purpose of ensuring accuracy of employee compensation, leave status, position eligibility, and complying with mandated requirements.
• Manages employment processes (e.g. job postings, review applicants, release information to managers, callbacks, scheduling interview notifications, etc.) for the purpose of meeting District staffing requirements and complying with established guidelines.
• Prepares a variety of reports and related documents (e.g. leave of absence forms, recruitment packages, employment brochure, Compensation Surveys, Reasonable Assurance letter, etc.) for the purpose of providing documentation and information to internal and external sources.
• Processes documents and materials (e.g. applications, changes in employment status, payroll changes, ) for the purpose of disseminating information to appropriate parties.
• Provides information and support to site administrators and office staff for the purpose of sharing information, providing clarification, and assisting in resolution of issues and concerns.
• Responds to written and verbal inquiries from a variety of internal and external clients for the purpose of providing information and direction related to human resources services.
• Reviews interview recommendations for the purpose of notifying applicants, forwarding recommendations to appropriate administrative personnel, and providing assistance in hiring completion
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong communications and organizational skills.
• Strong ability to maintain confidentiality.
• Strong organizational, problem-solving, and human relations skills.
• Proficient written and oral communication skills.
• Working knowledge of day-to-day human resources processes; and ability to interpret and apply
• employment laws and board policies.
• Familiar with employee benefits, and workers’ compensation.
• Proficient computer literacy (proficient in Microsoft Office Suite, Google Apps, Zoom and / or related
• software).

EXPERIENCE AND EDUCATION

• Bachelor's degree (or equivalent) in human resources, business, or related field
• Three years of Human Resources experience

REQUIREMENT

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to walk and use fingers, tools, or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 lbs., such as lifting files and paper.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The employee continuously interacts with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.