What are the responsibilities and job description for the ECP Administrative Assistant position at Northeast Iowa Community Action Corporation?
Description
Agency Specific :
Must maintain confidentiality at all times
Must always represent NEICAC in a positive and professional manner
Must attend training as requested to demonstrate a continued effort to grow professionally
Adhere to all policies as an employee of Northeast Iowa Community Action Corporation
Attend all agency wide trainings
Must travel extensively within assigned area and occasionally out of service area
Establish a collaborative and communicative relationship with co-workers
Must be punctual and dependable in completing assignments, meeting report deadlines; daily attendance is essential
Program Specific :
Problem solve and address issues of EHS office in the absence of the ECP Director
Conduct staff meetings when needed in the absence of the ECP Director
Ensure that staff has appropriate tools and equipment to provide quality services
Maintain records and prepare reports as required by NEICAC or the EHS Program
Communicate routinely with ECP Director on EHS issues or concerns
Perform data input of program information into Early Head Start computer software system
Maintain client records on software system and assure accuracy and completion of records
Provide administrative support to all EHS staff
Answer telephone and gives information to callers or route to appropriate staff
Maintain schedules for EHS staff and vehicle maintenance schedules
Track and order necessary office and classroom supplies, keeping within budget
Perform routine equipment (office and toy) inventory, tracking on appropriate databases
Greet and direct visitors to appropriate staff person
Copy correspondence or other printed material
Compile statistical reports, which includes in-kind documentation
Maintain all children and family files
Assist Home Visitors with projects as requested
Record minutes for staff and other meetings as requested
Responsible for all incoming and outgoing mail
Schedule office maintenance when needed
Operate office equipment and maintain as needed
Keep informed of all changes and new developments concerning the Early Head Start and Head Start Programs
Requirements
Associate's degree required; Bachelor's degree preferred. Required skills include attention to detail, multitasking skills, communication and customer service skills. Computer skills, including inputting data, typing and Microsoft Office programs highly desirable.
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