Inventory Assistant Manager

NAU aims to be the nation’s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

• This position is located in Phoenix, Arizona.
• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
• This position is subject to the availability of funding. The incumbent is not eligible for Service Professional non-renewal notice, or Classified Staff layoff or recall status.

The Institute for Human Development (IHD) is an interdisciplinary unit and the oldest Institute at NAU. IHD is a University Center for Excellence in Developmental Disabilities (UCEDD) emphasizing four core function areas: Research and Evaluation, Interdisciplinary Education and Training, Community Service, and Information Dissemination.

The Arizona Technology Access Program (AzTAP) is a project within IHD and offers a comprehensive set of programs and services statewide. The Inventory Assistant Manager position will have primary responsibility for overseeing the management of AzTAP Assistive Technology (AT) device inventories, assisting AzTAP’s AT Specialists with preparing equipment for device demonstration and equipment loans as well as purchasing and inventorying new AT devices.

Inventory Management - 50%

• Serves as the primary device inventory manager for AzTAP.
• Orders, receives, and processes new equipment into inventory. Labels devices and components, stores and organizes items appropriately.
• Performs equipment/device inventory updates in inventory management systems.
• Maintains existing devices, perform equipment/device updates, troubleshooting, minor repairs, routine maintenance and coordinates necessary vendor repairs.
• Retrieves and prepares inventory items for AT Specialists to use for demonstrations, ensuring all component parts are present and that the devices are uin working order.
• Prepares devices/equipment for client loan to be shipped to clients. Packs equipment prepares shipping labels and schedules shipment pick-up.
• Processes returned equipment. Unpack, verify, test/repair, sanitize items and return into inventory.Ensure all component parts are present and that the devices are in working order.
• In coordination with Reuse Coordinator or AT Specialists and Program Director manage the pick-up/drop-off of equipment along with the disposition of outdated or obsolete equipment.
• Maintains equipment vendor database.
• Tracks and reports equipment with NAU property control numbers and/or items identified for surplus.
• Coordinate with and support community partner agencies whose programs have AzTAP equipment/devices on long term placement. Assist them with managing their AzTAP-placed equipment updating/repairing equipment/devices as needed and inputting usage data into AzTAP’s data collection system.

Financial Support - 30%

• Communicates and coordinate with vendors to purchase equipment, supplies and materials.
• Monitors and orders equipment management related supplies: e.g., shipping supplies, equipment storage items, peripheral items such as batteries, tools, and other supplies as needed.
• As directed by the AT Analysts and/or Program Director, obtain price quotes/estimates for assistive technology products under consideration for purchase and with supervisor approval, purchase AT items adhering to NAU purchasing processes.
• Tracks purchases and ensures deliveries are completed.
• Maintains accurate expense allocations for equipment purchases.
• Uses departmental purchasing card for approved expenditures.
• Completes regular reconciliation of purchasing card transactions in accordance with purchasing card policies and procedures.
• Tracks AzTAP AT purchases according to AT Act, Grant and Contract requirements.
• Serve as back up for office Service Teams travel and purchasing requests.
• Ensures that required data is accurate and is inputted into AzTAP and IHD data collection systems (NATADS/ NIRS) within established time frames.

Project Support and Coordination - 10%

• Distributes, collects, and processes applications, forms, surveys, and documents related to AT device usage.
• Provides input into the creation of demonstration and training materials.
• Completes NAU Information Technology Support (ITS) Checklists (and accompanying NAU Contract Signature Request (CSR) when necessary) for all staff and AT loan/demo inventory software purchases.
• Supports and assists with AzTAP/ADE AT Maker events and other training activities as needed.
• Participates in other educational events such as webinars and vendor trainings to stay informed of AT trends and new product/service development.

Community Outreach - 5%

• Communicates with volunteers, clients, vendors, external stakeholders, constituents, and/or community partners.
• Assists with equipment for events, service projects, and/or recognition in relation to the program.
• Represents AzTAP and provides public awareness on program and services at community events when requested.
• Travels (with prior approval) on an as needed basis to all regions of the state to provide assistive technology support services consistent with AzTAP’s mission.

Other - 5%

• Attend meetings, trainings and other events.
• Perform other duties as assigned.

• High School degree.
• 1 - 2 years of relevant experience.
• A combination of related education, experience and training may be used as an equivalent to the above Minimum Requirements.
  

• Community College coursework.
• One year of experience purchasing assistive technology devices, medical or therapy related equipment.
• 3 years’ experience working in the human services field and/or directly with people with disabilities.
• Experience managing equipment inventory.
• Experience with data entry for program record keeping, management and data reporting.
• Experienced Microsoft Office Suite user (Word, Excel, PowerPoint.)

Knowledge

• Effectively uses cloud-based collaboration software (e.g., MS Teams).
• Proficient in English composition, grammar, spelling and punctuation, and basic math.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Skills

• Customer service skills.
• Exercises good judgment, particularly with sensitive or confidential matters.
• Works well under the pressure of deadlines.
• Communicates effectively.
• Works Independently.

Abilities

• Problem solving abilities.
• Ability to take initiative to see projects through from beginning to completion.
• Ability to effectively communicate orally and in writing.
• Demonstrated ability to be well organized and detail oriented.
• Ability to effectively set and shift priorities as needed.
• Ability to anticipate and meet program needs.
• Promotes a diverse, inclusive, and welcoming environment.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary range begins at $41,421. Annual salary commensurate with candidate's qualifications and related experience.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

NAU will not provide any U.S. immigration support or sponsorship for this position.

May 1, 2023 at 11:59 p.m.

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

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NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.