What are the responsibilities and job description for the Office Manager position at Northern Virginia psychiatric group?
Office Manager
Northern Virginia Psychiatric Group PC – Fairfax, VA 22031.Novapsy is a multi-disciplinary, culturally diverse outpatient mental health practice in Fairfax, VA. We provide assessments, medication management and psychotherapy to patients with a broad range of mental health concerns.
JOB OVERVIEW:
Supervises office operations and clinic staff. Performs limited financial management. Communicates with Practice Executive
Directors, clinicians, and office staff to ensure maintenance of efficient practice site operations.
REQUIREMENTS:
Undergraduate degree in business administration, healthcare administration, or similar discipline would be preferred but is not required. 5 years of past healthcare experience would be preferred.
RESPONSIBILITIES INCLUDE:
Personnel - Manages front desk and billing staff. -Reviews personnel problems with Executive Director if so needed, -Completes and updates personnel files—ensures required forms are completed. -Maintains personnel policy manual. -Submits office staff timecards for payroll processing biweekly—verifies accuracy and completeness of employee time. -Maintains all vacation and other “days off”
schedules. During vacations and when staff call in sick—fills in when needed. - Ensures office is opened and closed according to protocol. -Oversees and distributes work activities and staff schedules. -Oversees petty cash and change funds—balances and accounts for the money daily. -Ensures consistent collection of payment at time of service. -Reviews daily reports and ensures check-out staff accurately completed the daily close. -Oversees all cash handling—makes the deposit daily. Accounts Receivable and Financial
Management -Communicates with patients who have large, outstanding balances and attempts to collect on the account or arrange a payment plan. -Keeps all physician assistant files up to date: licensure, managed care plan credentials, malpractice insurance, and
CME, -Maintains patient confidentiality; complies with HIPAA and compliance guidelines established by the practice. -Maintains detailed knowledge of practice management and other computer software as it relates to job functions. -Supervisory Responsibilities
This job has supervisory responsibilities which include the management of practice staff.
BENEFITS:
Salaried position with annual performance bonus and review. Base salary 55k to 80K, depending on experience and training.
Paid vacation- 3-5 weeks, national holidays (10),
Medical insurance (employer monthly contribution of $650); Available-dental health insurance, 401k plan (available after 1 year).
Work Remotely
- No
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Flexible spending account
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Experience:
- Management: 3 years (Required)
Ability to Relocate:
- Fairfax, VA 22031: Relocate before starting work (Required)
Work Location: In person
Salary : $60,000