What are the responsibilities and job description for the Administrative Assistant - Assistant Meeting/Event Coordinator position at Northpointe Staffing Professionals?
Open shift is flexible from 830-5:00, 9:00-530, 930-6:00 PM EST
Assistant Event/Meeting Coordinator will be responsible for:
- Database management - manage promotional educational programs within the proprietary system
- Audience Management – review and process customers' attendance roster
- Virtual Attendee Management – review and upload attendee reports
- Adhere to HIPPA guidelines for patient events
- Review and process speaker expenses, uploading final expenses to the database ensuring that the expense stays within each customer's Travel & Expense Guidelines.
- Run daily reports for the distribution of tasks for the day/week.
- Frequent daily communication with sales representatives and speakers as needed
- Ensure all program documents are complete and accurate
- Work closely with other team members to ensure successful execution of meetings
- Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
- Effectively manage various tasks with high volumes while also responding to emails and phone calls
- Manage and monitor emails with volumes of 75-125 total emails daily. (# may change depending on customer size)
- Cover after-hours phone line 5 pm-midnight on a rotated basis (weeks selected by the coordinator)
