Accounts Payable Technician I

Position Title: Accounts Payable Technician I

Department: Accounting

Reports To: Controller

Purpose of Position:

Process purchase orders, vendor invoices, charge authorizations, travel authorization, check requests and lease payments, as well as reconciling vendor statements while maintaining accounts payable documentation.

Uphold the organization’s vision, mission, and corporate values.  Demonstrate understanding of and compliance with organization’s policies, procedures, code of conduct and work rules.

Essential Functions:

• Process purchase orders, vendor invoices, check requests, travel requests and charge authorizations for payment, ensuring that items invoiced have been received and prices on invoices are within variance constraints of the prices on PO; review account coding and proper authorization 
• Submit Travel Authorizations, recaps and other travel related requests for input within one working day of receipt and review data input and backup documentation and calculate the travel advance and reimbursable amounts
• Account for cash advances for board meetings and process check requests for board travel expenses and honorariums; prepare cash to be distributed to Board Members and collect appropriate receipts and documentation
• Maintain all A/P documentation, attaching appropriate documentation to checks and check copies, filing unpaid invoices, check copies and backup systematically for easy retrieval and date stamping all incoming invoices
• Perform data entry of invoices, charge authorizations, check requests, etc.
• Perform other duties as assigned

Personal Traits:

All Norton Sound Health Corporation employees are expected to consistently demonstrate the organization’s values: integrity, cultural sensitivity and respect for traditional values, continual learning and improving, compassion, teamwork and pride.  Employees are expected to demonstrate integrity, professionalism, accountability, cooperation with and consideration of others.

Required Knowledge:

All Norton Sound Health Corporation employees are expected to have general knowledge of typical office technologies such as computers, printers, copiers, fax machines, and typical office software.

Job Specific knowledge is listed below:

• Knowledge of accounts payable standards and practices

Required Skills and Abilities:

All Norton Sound Health Corporation employees are expected to have a broad range of skills and abilities centered on a strong patient focus, efficient performance, and teamwork.   All employees should have patient/customer service skills, interpersonal skills and good communication skills.   All employees should have the ability to manage their time and organize their work to ensure efficient performance.   In addition, all employees should have the ability to follow policy, procedure and instructions, actively communicate with their supervisors to ensure understanding and manage their work accordingly.  Finally, all employees should have the ability to understand and manage patient/customer confidentiality.

Job specific skills and abilities are listed below: 

• Above average customer service skills

Minimum Requirements

Physical Requirements:

∙Use hands and arms to operate office or clinical equipment

∙Sit more than half the workday

∙Stand and/or walk less than half the workday

∙Bend, stretch, twist, crouch and/or reach

∙View electronic monitors for prolonged periods of time

∙Use hands and arm for repetitive motion tasks consistently for more than one hour at a time

∙Lift or carry unaided less than 25 pounds

∙See and hear with normal acuity

Working Conditions:

∙Work is conducted in a standard office environment

∙Minimal travel is required (less than 25% of the time)

∙Travel is required via large aircraft

∙Travel is required via small (less than 16 passenger) aircraft