Time & Billing Specialist

Time & Billing Specialist

Position Summary

The Time & Billing Specialist performs a variety of accounting support functions in the Finance Department. This position assists with maintaining client accounts, reviewing time and billing entries, updating records in the ERP accounting system, and recording client payments. This position will report to the Accounting Operations Supervisor with oversight from the Assistant Controller.

Your Contributions and Responsibilities

·         Maintain accuracy of client accounts in the ERP accounting system

·         Review employee and partner timesheets regularly for accuracy and completion

·         Assist with and review client billing

·         Process time and billing adjustments

·         Email and mail monthly invoices

·         Monitoring and answering questions in the support queue related to time, billing, client accounts and receivables

·         Create and process invoices for the Marketing Department

·         Create and process retainer invoices

·         Process client credit card refunds

·         Download and report on client confirmation and credit card transactions

·         Follow-up on client accounts that have non-deliverable addresses

·         Create journal entries for Accounts Receivable adjustments such as payment transfers, refunds, and write-offs

·         Prepare ad hoc Time and Billing reports, as requested

·         Enter daily deposits to ERP system

·         Additional ad hoc duties and projects as assigned

Your Background and Skills

·      Prior experience working in a professional service firm is a plus.

·      Strong computer skills, including solid skill in the Microsoft Office suite, in particular with Excel, as well as experience using accounting software systems

·      Excellent verbal and written communication skills

·      Strong organizational and follow-through skills, performing work accurately with strong attention to detail

·      Ability to meet deadlines and effectively prioritize a fast-paced and varied workload

·      Sound understanding of financial concepts

Minimum Qualifications

Associate degree or college level coursework, preferably in accounting or finance, plus 1-3 years of related billing, accounts receivable or accounts payable experience and/or appropriate balance of education and work experience. Bachelor’s degree in accounting is preferred.  Prior experience working in a professional services firm a plus.

Why work with us?

Our firm is committed to providing our employees with opportunities to excel professionally.  We believe in the importance of a welcoming work culture and quality work-life balance to support our staff as we grow together.

We’re leading the way to a better future of work culture. 

·     Increased number of paid holidays per year

·     Competitive salaries with continuous review of market conditions

·     Flexible working hours and work arrangements

·     Remote and hybrid opportunities

·     Expanding Social Impact department for a healthy, happy, inclusive and productive workplace

The benefits of joining our team

·     Strong growth opportunities

·     Competitive benefits package

·     401(k) package with firm profit-sharing

·     Discretionary annual bonuses for eligible positions & CPA bonus plan

·     Strong emphasis on quality work-life integration

·     Dress for your day policy

·     Resources of a national firm

Get to know us better!

Hello! We’re Novogradac & Company LLP, a national certified public accounting and consulting firm headquartered in San Francisco. Founded in 1989, the allied group of Novogradac companies has grown to more than 800 employees and partners with more than 25 offices throughout the country.

Novogradac & Company LLP is one of the nation’s top 40 certified public accounting and consulting firms and is a recognized leader in real estate and community development. Novogradac provides publicly and privately held national enterprises with a full spectrum of audit, tax, valuation, expert witness and litigation support, property compliance and general consulting services and works extensively in the affordable housing, community development, historic preservation and renewable energy fields.

Ready to learn more?

To be considered for this position, interested candidates MUST apply via our company website: http://careers.novoco.com/ 

Novogradac & Company LLP offers a progressive work environment, competitive pay and an excellent benefits package including medical, dental, vision, paid time off, life/disability insurance, commuter flex accounts and a 401(k).

Novogradac and Company LLP is an equal opportunity employer. Novogradac’s culture is centered on education, acceptance, innovation and opportunity. We value diversity and respect the different perspectives that each of our employees bring to Novogradac no matter their age, race, religion, gender identity or sexual orientation. We are committed to creating an equitable and inclusive workplace for our entire workforce.

By submitting an application with us, you are providing Novogradac with personal information. More information on how we use your personal information may be found in our Privacy Notice at Collection.