Office Manager/Administrative Assistant

Office Manager/Administrative Assistant

Why Nuvig

Be a part of a potential game-changer for patients with autoimmune disease! Nuvig Therapeutics is developing novel immune therapies to treat a broad spectrum of autoimmune diseases. Our treatments are developed to be active for a broad spectrum of autoimmune diseases, without the inherent side effects and safety concerns of long-term treatment with existing therapies, such as immunodeficiency and increased cancer risk. Our lead therapeutic NVG-2089 is currently in two Ph 2 studies in CIDP and ITP. Nuvig also has a robust discovery pipeline. This is an opportunity to play a key role in the success of a clinical organization working to advance innovative and transformational therapies to improve treatment options for patients. Join us in making a dramatic difference in patients' lives!

Position Summary

The Office Manager/Executive Assistant will play a vital role in ensuring the smooth day-to-day operations of the company while supporting our executive team and nurturing a collaborative workplace culture. This individual will serve as a trusted partner to the CEO and executive team while also owning the day‑to‑day management of the office. The ideal candidate will have at least 3 years of administrative support experience, is detail oriented, resourceful, and proactive, capable of managing complex calendars, coordinating meetings and events, and maintaining an organized, welcoming office. This dual-role position is ideal for someone who thrives on multitasking, problem-solving, and keeping both people and processes running smoothly.

Responsibilities:

Executive and Administrative Support:

• Serve as a primary administrative partner to the CEO and executive leadership team, acting as a trusted point of coordination.
• Manage complex calendars for the CEO and executive team.
• Coordinate domestic and international travel arrangements, including itineraries, agendas, expense tracking, and expense reporting.
• Coordinate logistics and provide administrative support for meetings with the Board and other external stakeholders.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate executive needs and proactively address issues.

Office Management Responsibilities:

• Own the overall management and presentation of Nuvig’s office space, ensuring a professional, organized, and welcoming environment.
• Maintain kitchen area and keep track of supply inventory; manage purchasing and vendor relationships for the office within budget.
• Coordinate office supplies, vendors, and equipment maintenance within budget.
• Set up conference rooms and IT equipment for internal meetings.
• Receive, sort and distribute mail, incoming packages and deliveries and handle outgoing mail and packages.
• Plan and coordinate company wide meetings and team events such as offsite gatherings, monthly birthday celebrations, happy hours, etc.
• Nurture the company culture and environment.
• Greeting and checking in visitors, ensuring a professional and welcoming experience.

Qualifications:

• Bachelor’s degree or equivalent experience.
• Minimum 3 years office manager and C-level executive administrative support experience, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, , and Outlook).
• Advanced proficiency in Microsoft PowerPoint, including slide design, layout, formatting, and executive-level presentation standards.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Exceptional communication and interpersonal skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to multitask and to work independently and collaboratively in a fast-paced environment.
• Experience recognizing needs, solving problems, and anticipating issues.
• Flexibility and adaptability to changing priorities and demands.
• Early stage biotech company experience is preferred.

The expected base salary range for this role is $100,000-$135,000. We encourage candidates of all levels to apply as there is often flexibility on job title and responsibilities. Compensation will be based on a variety of factors, including experience, qualifications and internal equity.

What We Offer

• A culture inspired by our values: (e.g., patients first, teamwork, scientific rigor and curiosity)
• A collaborative, data-driven pre-IPO start-up environment where we inspire each other to always perform at our best and focus on advancing science that will help patients
• Learning and development resources to help you grow professionally and potential for advancement for stronger performers
• Competitive compensation (Base & Performance Bonus) and stock option package (equity in an early-stage company)
• Rich medical, dental, and vision insurance plans
• Health, Limited, and Dependent Care FSA; HSA with company contributions
• 401(k) with company matching
• Pre-Tax Commuter Benefits
• Paid Term Life and AD&D, STD, and LTD plans
• Employee Assistance Program (EAP)
• Generous company paid holidays and flexible PTO
• Hybrid work schedule ( Tuesday - Thursday in the office/Monday/Friday remote)
• Kitchen stocked with healthy and delicious snacks and drinks
• Electric car charging on site.

About Nuvig

Nuvig Therapeutics, Inc., headquartered in the Stanford Research Park in Palo Alto, CA is a science-driven research and clinical development organization focused on fundamentally transforming how we approach and treat inflammatory and autoimmune diseases. Our first product candidate NVG-2089 is a recombinant, human IgG1 Fc fragment that has been engineered to target immunomodulatory Type 2 Fc receptors and modulate immune response. Additional efforts are focused on engineering full-length therapeutic antibodies to maximize their ability to control aggressive autoimmune diseases. Founded in 2021 by industry experts, Nuvig Therapeutics is well-supported by top tier investors, ensuring robust funding to drive our innovate research and clinical programs forward and has raised over $200 million since inception.