What are the responsibilities and job description for the Entry Level - AP/AR Specialist position at NVE Pharmaceuticals?
N.V.E. Pharmaceutical Corporation is looking for a full time, entry level, AP/AR Specialist for the finance department of a Nationwide Nutraceutical Manufacturing Corporation.
Position Summary
The AP-AR Specialist is responsible for assisting in the organizing and maintaining the Accounts Payable & Accounts Receivable operations for N.V.E. Pharmaceutical Corporation. This role is responsible for learning to support various technical and accounting functions for the customer credit and collections, and supplier invoice vouchering and payment processes. Some additional ad hoc accounting tasks may be learned as part of this position as well. The AP-AR Specialist’s goal is to be focused, detail oriented, and in time able to prioritize their workload and meet cyclical deadlines. This position reports directly to the Corporate Financial Controller and will support other staff members of the finance team as needed.
Essential Duties & Responsibilities
Position Summary
The AP-AR Specialist is responsible for assisting in the organizing and maintaining the Accounts Payable & Accounts Receivable operations for N.V.E. Pharmaceutical Corporation. This role is responsible for learning to support various technical and accounting functions for the customer credit and collections, and supplier invoice vouchering and payment processes. Some additional ad hoc accounting tasks may be learned as part of this position as well. The AP-AR Specialist’s goal is to be focused, detail oriented, and in time able to prioritize their workload and meet cyclical deadlines. This position reports directly to the Corporate Financial Controller and will support other staff members of the finance team as needed.
Essential Duties & Responsibilities
- Train to execute daily accounting AP activities, vouchering approved vendor invoices for payment, fielding vendor phone inquiries regarding payment status, processing check runs, posting all transactions to the general ledger in Sage ERP system.
- Learning the completion of daily AR activities, daily posting of customer sales transactions, processing all cash receipts into the ERP system, reviewing outstanding cash receipts balances for aged and delinquent amounts, contacting customer AP for inquiries on payment status, processing bank deposits.
- Assist other finance department staff in their roles including; Daily, Weekly and Monthly Reporting, Monthly Financial Close/Bank Reconciliations, preparation for Year End Financial Statements and Tax Preparation, for NVE and affiliated entities.
- This position is intended to be a vehicle for mastering the tasks of a finance department for a nationwide manufacturer of Supplements, Vitamins and Energy Drinks, with a goal of becoming proficient in all departmental duties.
- Education minimum Associates Degree (Batchelor’s Degree, Preferred) in Accounting, Business Administration, or related field of study.
- Understand basic accounting principles.
- Knowledge of Microsoft Office products (Excel, Word and Outlook) software.
- Experience in Accounting software a plus.
- Experience in an accounting or bookkeeping role a plus but not required.
- Need strong organizational, communication and interpersonal skills.
- Able to work alone and complete tasks on schedule.
- Ability to multitask and work under deadlines.
- Must be detail and results oriented.
- Medical/Health Insurance, Dental, Vision.
- 401 - K Plan with company match.
- Paid PTO/Vacation and Sick Days.
Salary : $17 - $19
