Purchasing Associate

About NYCREATES:

NY Creates is a leading research and development hub as well as a commercialization facilitator in advanced digital, analog, and power technologies.

Job Description:

The Purchasing Associate position will be responsible for compliant procurement and contracting of good and services which will support the Research Foundation's and NYCREATES academic, research, industry, governmental, and economic development missions.

The Purchasing Associate primary responsibilities will be to support the efforts of the Procurement Office. The position is potentially remote/hybrid eligible after probationary period and pending supervisory continuous approval.

Job responsibilities include, but are not limited to:

1. Procurement of Goods and Services

• Vendor selection determination
• Price reasonability determination
• Analysis of business terms
• Contracting terms and conditions negotiation
• Collaboration with Research Foundation and NYCREATES legal teams
• Advisement of and recommendations to operation managers, executives, researchers, and staff
• Facilitation of request for quotes, invitation for bids, request for proposals, centralized contracts, SSJs, blanket PO releases, and online orders
• Compliance with Research Foundation, State, Federal, NYCREATES, Sponsor, and SUNY Poly procurement policies, procedures, and best practices
• Updating procurement status trackers, informing supervisor of procurements non-conforming to turn-around expectations, support of the Office of Asset Management

2. Finance Support

• Blanket purchase order payment request processing
• Invoicing review and discrepancy resolution

3. Outreach

• Educate and inform end-users, staff, suppliers, and public private partners in procurement processes

Other reasonable duties assigned

Requirements:

Minimum Requirements for Purchasing Associate

• Bachelor's degree
• 2 years practical business/finance experience (Procurement experience preferred).
• Ability to manage multiple priorities in a fast paced environment.
• Strong organizational and communication stills.
• Experience with Microsoft Office software suite.

This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

Preferred Qualifications

• Experience with Oracle business software in a Sponsored Funds environment.
• Procurement experience.
• Practical working experience with Research Foundation, SUNY, and/or Federal procurement policy including MWBE engagements and reporting.
• 1 year of practical experience in Contract negotiations.

Don't meet every requirement? At NY Creates we are dedicated to building a welcoming, diverse and inclusive work place. If you are excited about working for NY Creates but your experience doesn't exactly align perfectly with the job description we encourage you to apply anyways, you might still be a perfect fit or a fit for another role at NY Creates.

Additional Information:

Benefits

• Medical, Vision, and Dental
• Competitive Pay and PTO
• Flexible Heath Spending and Dependent Care Accounts
• Basic / Optional Life Insurance
• Post-Retirement Health Insurance
• Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
• Optional employee contributed retirement account

Location: 257 Fuller Road, Albany, NY 12203

Application Instructions:

Employment is with the Research Foundation for SUNY which is an Equal opportunity Employer including individuals with disabilities and protected veterans.

Research Foundation employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1. You will be asked to disclose any such participation at the time of hire for review by the Research Foundation.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.