Accounts Payable Specialist

We are an established real estate owner/management company in business for almost 90 years. We are looking for an ACCOUNTS PAYABLE SPECIALIST to join our team on Long Island!

Primary Functions:

· Charge expenses to accounts and cost centers by analyzing invoice/expense reports;

· Review and utilization of AP aging to schedule processing;

· Review purchase orders, contracts, invoices, or payment discrepancies when necessary;

· Reconcile monthly vendor statements as necessary;

· Process invoices through the Rapidpay and MDS system for approvals, and/or require written approval before the timely processing of payments to vendors. We will train candidates on these programs if there is no prior experience;

· Process reoccurring payments to utility companies and vendors on a timely schedule;

· Ensure required documentation is obtained for new vendor setup;

· Research identify, and analyze discrepancies and troubleshoot to resolve;

· Maintain historical records by scanning and filing documents;

· Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and/or MDS;

· Must maintain all companies’ information confidential;

· Heavy volume of invoices related to purchase and work orders;

· Post and review invoices for accuracy and proper authorizations;

· Utilization of excel to prepare schedules as necessary for expense allocations, etc.

· Any situation that requires more attention must be reviewed with direct executive team member;

Qualifications

· Bachelor’s Degree is preferred but not necessary;

· 5 years of prior AP experience working in property management or real estate is required;

· Successful history of leading and supervising a team of employees;

· Must be highly organized and detail oriented;

· Track, manage, and adhere to strict deadlines;

· Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done;

· Must be able to handle a high volume of transactions daily and work at a fast pace;

· Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred;

· Must be a team player with excellent interpersonal skills;

· Must provide excellent client service to vendors, managers, other departments, and executive staff members.

· Must have reliable mode of transportation;

· Ideal candidate would have experience in Real Estate or Property Management

Interviews to be held in our Great Neck office this week!

Benefits Available!

Paid Weekly!

Employee Appreciation Events!

Job Type: Full-time

Pay: $48,934.94 - $60,932.40 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $48,935 - $60,932