Administrative Assistant

NYM Group is a growing Commercial Maintenance Company. We are currently seeking a PART TIME Receptionist/Administrative Assistant. The right candidate will have the ability to work in a fact paced environment and preform work requests in a timely-manner. The ideal candidate should be a motivated hard-working professional able to work diligently under pressure and multi-tasking, ideal candidate may be entry level.

*** PART TIME POSITION ONLY ** PART TIME - Monday - Friday 9-:00AM-1:00PM, On-Site

You will:

• Greet, welcome, direct and accommodate visitors upon their arrival in a friendly and positive manner.
• Always manage and maintain the front desk reception area with professionalism.
• Answer and screen incoming calls and take accurate messages; route appropriately.
• Manage incoming and outgoing mail, packages and deliveries.
• Order and manage inventory of office supplies.
• Organize and maintain office common areas.
• Perform general office duties and errands.
• Provide administrative support across the organization
• Ensure reception area, conference room, and common areas are tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide support to accounting department but inputting Purchase Orders, Bills, Receipts into Quickboooks.
• Assists team as needed to accomplish goals

Office Support

• Write and distribute emails, calls, correspondence, letters, faxes, and forms.
• Multi-task while reviewing emails and performing job duties
• Perform clerical duties such as filing, photocopying, transcribing, scanning and faxing
• Maintain filing system
• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Ensure reception area, conference room, and common areas are tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Order office supplies and keep an inventory of stock
• Light office cleaning duties - cleaning, vacuuming, dusting as needed.
• Assists the team as needed to accomplish goals
• Maintain contact list
• Data Entry
• Handling and transferring incoming calls on a multi-line system

Requirements

• Proven office experience
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

If you know about the following its a plus….

• Experience with AR and AP
• Knowledge and experience of Quickbooks

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of NYM Group. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of NYM Group.

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job.

Job Type: PART TIME - Monday - Friday 9-:00AM-1:00PM, On-Site

Compensation: The rate for this position will vary and will be commensurate with experience

NYM offers a comprehensive benefits package: Paid Time Off, Paid Holidays Off, Medical, Dental, Vision, and 401(k) So much more!

Job Type: Part-time

Pay: $19.00 - $25.00 per hour

Expected hours: 15 – 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 4 hour shift
• Monday to Friday
• No weekends

Experience:

• QuickBooks: 1 year (Preferred)
• Administrative Assistant: 2 years (Required)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person

Salary : $19 - $25