What are the responsibilities and job description for the Program Aide position at NYS Division of Homeland Security & Emergency Services?
Minimum Qualifications
Applicants may be appointed to this position if currently reachable on the appropriate eligible list; OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent or contingent-permanent service as a Program Aide and are interested in reassignment; OR Current New York State employee with one year or more of permanent or contingent-permanent service in a position allocated to a Grade 11 and eligible for transfer under Section 70.1 as appropriate of the Civil Service Law.
Duties Description
The incumbent will report to the Administration and Finance – Grants Program Administration Unit. Duties include but are not limited:
NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Applicants may be appointed to this position if currently reachable on the appropriate eligible list; OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent or contingent-permanent service as a Program Aide and are interested in reassignment; OR Current New York State employee with one year or more of permanent or contingent-permanent service in a position allocated to a Grade 11 and eligible for transfer under Section 70.1 as appropriate of the Civil Service Law.
Duties Description
The incumbent will report to the Administration and Finance – Grants Program Administration Unit. Duties include but are not limited:
- Demonstrate proficiency with Microsoft Office Suite, including MS Word, Excel, PowerPoint, and Outlook.
- Assist grantees with E-Grants by monitoring the grants hotline.
- Monitor several office mailboxes to process E-Grants registrations; track contracts, amendments, and fiscal documentation; and process/track Environmental and Historic Preservation (EHP) submissions to DHS/FEMA.
- Develop and maintain tracking systems and the E-Grants database.
- Assist with federal and state reporting requirements including the Biannual Strategy Implementation Report (BSIR) which tracks project changes and expenditures.
- Compile and/or draft reports for Grants.
- Collect and analyze data.
- Prepare tables, charts, or other material.
- Perform other duties as needed.
- Travel may be required (approximately 10%), including during evening and weekends, depending on mission and assignment.
- Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Salary : $51,857 - $63,169
