Sports Coordinator

Description

Overview:

The Sports Coordinator is a Part-Time Position. We offer competitive compensation, PTO and an employee discount for part-time employees.

Job Purpose:

The Sports Coordinator assists the Program Supervisor and Program Manager with implementing the Park District's in-house youth and adult sports leagues and camps/programs as well as sports partner programs. This requires a balance of leadership and service. The Coordinator sets the tone for programs and instructs staff and volunteers on their responsibilities, giving them the tools to be successful. The Coordinator must be flexible and prepared to respond to stressful situations such as parent concerns, player discipline issues, and scheduling conflicts. The Coordinator is a role model for other staff and volunteers: enthusiastic, supportive, accountable, safety-minded, and professional. The Coordinator must consistently reinforce expectations and strive to take programs to the next level.

Essential Functions:

Preparation and Training

• Participates in and help prepare and lead all aspects of staff and volunteer coaches training.
• Organizes and distributes all necessary equipment and supplies.
• Monitors all program registration and assists with parent communication prior to the start of programs.
• Assist in preparation of all pre-season player clinics and drafts.
• Assist in preparation and implement adult league captains’ meetings.
• Assist with administration of sports partner programming including program guide information, registration info input, contracts, and communication with partners and program participants. 
• Work nights and weekends when programs take place.
• Assist with any summer camp related items. 

Administration

• Assists with the recruiting, interviewing, hiring, training, supervising, mentoring, and evaluating staff and volunteers.
• Ensures filing of all emergency forms.
• Ensures that programs stay on budget.
• Addresses any staff behavior or discipline issues.
• Assists with preparation and reviews of evaluations for staff and volunteers with suggestions for future improvement.

 Leadership

• Ensures that staff are properly following schedules and safety requirements.
• Understands and follows all Park District and program rules and policies. 
• On-site supervision of classes and leagues, constantly setting a good example for staff, volunteers, and participants.
• Ensure that all non-park district program sites are cared for in terms of participants and staff following all site-specific rules.

Programming

• Works with the Program Supervisor to assist in creating program guide info, league documents and schedules.
• Assist in maintaining league records including standings, rainouts, etc.
• Ensures that staff/volunteers are running programs in a manner consistent with program goals and that keeps participants active, excited, and safe.
• Assist in non-league sport programming.
• Assist with instruction of classes when needed.

Miscellaneous

• Communicates any concerns or issues with the Program Supervisor and/or Program Manager.
• Keeps program supplies, equipment, and facility space clean, organized, and safe.
• Inventories staff and participant apparel, program supplies and equipment.
• Performs other work-related duties as assigned.

Knowledge, Skills, and Work Experience Required:

• 1-3 years of experience of sports programming in a recreation setting.
• Knowledge, experience and proficiency in Microsoft Office and computer applications.
• Certification in advanced Cardio Pulmonary Resuscitation (CPR), First Aid and Automated External Defibrillator (AED) within 1 month of employment and keep certification current.  The District provides this training.
• Ability to work with and instruct staff and children in sport related activities.

Recommended:

• Ability to work with a minimum of supervision to solve problems comprehensively and to produce accurate work within a set deadline schedule.

Work Environment, Physical Demands and Considerations:

• Frequently sitting, walking, standing and typing.
• Occasionally climbing, balancing, kneeling, and crawling.
• Strength – work requires handling average weight (up to 50 lbs.) materials or equipment. 
• May be exposed to occasional inclement weather as position will require outdoor work.
• Ability to present ideas and recommendations in a concise verbal and written manner.
• Ability to understand and carry out verbal and/or written instructions efficiently and effectively.
• Ability to communicate with staff in a clear, concise verbal and written manner.
• Ability to use independent judgment and initiative to respond to unexpected or unplanned events or demands.
• Ability to interpret “early warning” signals and communicate information.
• Ability to involve others through informal networking and involve others in decision making.
• Ability to present oneself in a professional manner and speak effectively to the public.

Customers:

Internal:  Employees of Park District

External:  Patrons of Park District of Oak Park; residents of Oak Park, WSSRA, Partner Organizations including governmental and non-profit groups, and the Oak Park Business Community

This job description is not designed to cover or contain a comprehensive listing of activities, duties, functions or responsibilities that are required of the employee for this job.  Duties, functions, activities or responsibilities may change at any time with or without notice.  

The Park District of Oak Park is an equal opportunity employer!

Qualifications

Salary : $18