What are the responsibilities and job description for the Health Information Management Coordinator - Part-Time position at Oceans Healthcare?
At Oceans Behavioral Hospital Abilene, healing is our focus. We are passionate about helping adolescents, adults and seniors manage the challenges associated with anxiety, depression and other mental health issues. Utilizing proven, innovative and progressive therapies, our qualified professionals strive to promote long-term wellness through a range of inpatient and outpatient psychiatric counseling and treatment options.
The Health Information Management Coordinator (HIM Coordinator) provides coordination of Health Information Process under the direction of a RHIA and/or Director. Prepare and maintain accurate medical records information according to established procedures within a medical records unit. Uses appropriate communication skills and knowledge of age/disability cultural diversity and provides emergency response, referred and assistive. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans Mission, policies and procedures and Performance Improvement Standards.
Essential Functions:
- Manages all health information responsibilities including patient record maintenance, ensuring that appropriate medical record components are completed accurately by medical staff and filed properly and timely in accordance with various accrediting agencies and established institution policies and procedures.
- Assures timely completion, integrity and authenticity of medical records; places discharged charts in accepted chart order; scans documents into system to be sent up for billing; backs up HIM information for safety; notifies the RHIA/Director and Administrator deviations of accepted practices.
- Gathers, receives and monitors all information on in-coming patients in accordance with standard policies and procedures.
- Ensures all transcribed records are complete, correct and placed on patient records.
- Accurately releases information in timely manner.
- Assures immediate access of any chart of any particular type of chart using acceptable filing, coding and deficiency tracking.
- Communicates with RHIA/Director regarding issues related to releasing protected health information; communicates concern and diagnosis to other departments for completion of financial processes.
- Maintains an accurate and efficient filing system.
- Sends completed records to offsite storage facility for storage once complete.
- Performs other duties and projects as assigned.
