JOB OPPORTUNITY ANNOUNCEMENT

Position Title:             Executive Assistant 

Division:                      Office of the Executive Inspector General 

EEO Category:           Professional

Classification:             Exempt

Domicile:                     Springfield

Salary:                         $63,000 -$73,000

Position Summary:   

Under direct supervision of the Executive Inspector General (EIG), assists the EIG with investigative tasks and manages inquiries from citizens and other agencies including contact via phone, email, walk-in, and referrals from other agencies; assists with monthly, quarterly and annual report filings for the OEIG; assists the EIG with investigatory, travel, fiscal, and other administrative tasks as needed; assists in drafting reports for investigative cases conducted by the EIG under the auspices of the State Officials and Employees Ethics Act; conducting or assisting with research relating to legal, investigative, disciplinary, and other relevant issues; provides follow-up to ensure timely communication and information flow between the OEIG and citizens, the Treasurer’s Office, and other involved agencies; consults with the EIG as may be necessary to address priority issues; working with information of an extremely sensitive and confidential nature associated with investigations and legal proceedings; frequent exercise of independent judgement; receives, reviews, and resolves general mail or correspondence for the OEIG; assists EIG with office inventory and maintains office supplies.

Duties and Responsibilities:

• Research inquiries received by the OEIG and drafts responses; ensuring timely follow up as needed; drafts and assists with investigations, interviews, and the monthly, quarterly, and annual reports generated by the OEIG.
• Assists in drafting reports for investigative cases including documentation of allegations, investigative steps taken, evidence adduced, analyses of ethical and legal implications, findings and recommendations for appropriate action.
• Assists in conducting research relating to legal, investigative, labor, disciplinary and other relevant issues under statutes, rules and regulations.
• Manages inquiries via phone calls, email, walk-in and referrals from other agencies; receives, reviews and resolves general mail and correspondence for the OEIG.
• Assists with travel arrangements and vouchers, OEIG contract management, and other administrative tasks as needed.
• Assists EIG with office inventory and office supplies; monitors and maintains supply cabinet; orders and invoices needed supplies.
• Provides administrative support to the EIG.

Specific Skills:

• Requires certification or investigative experience requisite to achieve certification within 6 months with the Association of Inspectors General or similar certifying entity.
• Requires high ethical standards and the ability to exercise good judgment when handling confidential or sensitive information.
• Requires excellent interpersonal, research, writing, organizational and communication skills.
• Requires skills to interpret and apply rules, regulations, policies and procedures.
• Requires working knowledge of administrative practices and procedures.
• Requires knowledge and understanding of agencies in the State of Illinois.
• Requires ability to develop and maintain satisfactory working relationships with the Treasurer’s Office, other state agency representatives, officials, organizations and the general public.
• Requires strong attention to detail and demonstrated ability to balance multiple concurrent priorities.
• Requires flexibility to work independently and in a team environment.
• Requires flexibility to travel, including overnight.
• Requires working protracted or irregular hours.
• Requires the possibility of traveling by car, train and airplane.

Education and Work Experience:

Requires knowledge, skill and mental development equivalent to completion of (4) four years of college, preferably with coursework in Paralegal Studies, Criminal Justice Administration, Public/Business Administration or related field of study; plus, two years of professional experience in a public or private organization; requires proficiency of Microsoft Office Suite  (Excel, Word, Outlook) and other basic web applications. 

Application Process: Please visit https://illinoisstatetreasurer.applytojob.com/apply to apply by completing the online application, upload a resume and letter of interest.

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job related medical condition or disability.

Salary : $63,000 - $73,000