Finance Officer

Finance Officer

Ohio Optometric Association

The Ohio Optometric Association (OOA) seeks an experienced, highly trusted Finance Officer to serve as a strategic partner to the Executive Director and Board of Directors. This role provides the opportunity to oversee the financial health, compliance, and long-term sustainability of a respected professional association and its affiliated Foundation.

The Finance Officer is responsible for comprehensive financial management, strategic planning, payroll processing and benefits, daily banking and accounts receivable, monthly financial reporting, and ensuring regulatory compliance. This position plays a critical role in supporting informed leadership decisions and ensuring strong financial stewardship across the organization.

Position Details

·       Full-time: Monday-Friday, 8:30 AM to 4:30 PM

·       Hybrid schedule: 4 days in-office, 1 day remote

·       Reports to Executive Director, Ohio Optometric Association

·       Location: Columbus Metro Area

Key Responsibilities

Financial Management & Reporting

·       Oversee the development and management of annual budgets and financial forecasts for both the Association and its Foundation.

·       Prepare and present income statements, balance sheets, budgets, and other financial reports for the OOA Board of Directors, Executive Director, and Foundation leadership.

·       Manage daily banking activities, including deposits, invoicing, accounts receivable, and accounts payable.

·       Reconcile accounts and ensure accurate and timely financial reporting.

·       Maintain all accounts, ledgers, and reporting systems in compliance with GAAP and regulatory requirements.

Compliance & Governance

·       Ensure compliance with all financial, legal, and regulatory requirements, including tax filings, annual audits, and reporting obligations.

·       Serve as the primary liaison with external auditors, tax preparers, investment advisors, banking partners, payroll providers, and insurance vendors.

·       Establish and maintain internal controls in collaboration with the OOA’s accounting firm to safeguard organizational assets and ensure compliance with policies and procedures.

·       Prepare and file required reports, including Political Action Committee (PAC) filings with the Ohio Secretary of State and annual 1099s.

Foundation & Program Support

·       Partner with the Foundation’s Chief Operating Officer to oversee financial activities, including grant allocation, fundraising revenue, and grant and award disbursements.

·       Collaborate with the Chief Strategy Officer for Education and Events on budgeting and financial tracking for the Association’s annual educational conference and other events to ensure financial viability and cost efficiency.

·       Assist with membership dues billing, forecasting, and remittance to the American Optometric Association and local zones.

·       Maintain subscription accounts related to dues payments and PAC contributions.

Human Resources Administration

·       Oversee payroll processing and administration of employee benefits, including health, life, disability insurance, 401(k), and flexible spending accounts.

·       Maintain HR records and support benefits administration in compliance with applicable regulations.

Organizational Leadership

·       Implement consistent financial structures, processes, and best practices across all departments.

·       Provide clear, accurate financial guidance to leadership to support strategic decision-making.

·       Perform other duties as assigned by the OOA Board of Directors, Executive Director, and Foundation leadership.

Qualifications

·       Bachelor’s degree in Accounting, Finance, or Business Administration required.

·       Minimum of 5 years of progressive accounting or financial management experience.

·       Experience working with nonprofit organizations and state or private grants strongly preferred.

·       Demonstrated expertise in budgeting, financial reporting, internal controls, and GAAP.

·       Experience with payroll processing and HR/benefits administration.

·       High level of financial acumen with exceptional attention to detail.

·       Strong communication and interpersonal skills with the ability to work collaboratively.

·       Proficiency in Microsoft Office, particularly Excel, and accounting software (SAGE experience a plus).

·       Self-motivated, independent problem-solver with leadership capabilities.

·       Demonstrated personal and professional integrity with a commitment to confidentiality and ethical standards.

·       Must reside in the Columbus Metro Area.

Salary & Benefits

·       Salary commensurate with experience

·       Health insurance and dependent coverage, including vision

·       Flexible spending account with employer contribution

·       Robust 401(k) plan

·       Paid time off, including vacation, personal and sick leave, and 12 paid holidays

·       Life insurance

·       Long-term disability insurance

·       Professional development opportunities

To Apply

Please send your resume and cover letter to info@ooa.org. 

About the Ohio Optometric Association

The OOA is a professional association for Ohio’s Doctors of Optometry representing the majority of practicing optometrists in the state. The OOA works to promote high quality optometric care for the residents of Ohio, preserve and advance the profession of optometry, and serves as an advocate for patients and members, and as the principal resource for public health information regarding the eyes and vision.