Camp Secretary

Under the supervision of the Camp Director, the Camp Secretary will represent the Old Colony Y in a positive manner, resulting in friendly, convenient and courteous service resulting in excellence in service for all members, clients, volunteers, and fellow employees. The Camp Secretary is responsible for the secretarial work of the camp.

JOB FUNCTION

• Program/Department Responsibilities

• Responsible for typing, mailing and phone calling as needed.

• Coordinate camp messages and phone calls.

• Coordinate bus routes and bus lists

• Organize camp registrations & rosters for Extended Care, Overnight events & Day Camp programs.

• Maintain files, camper emergency phone numbers, camp records and registrations

• Camp marketing.

• Supervision of Personnel

• Assist Director in overseeing Concession Stand orders (milk, ice cream, etc)

• Fiscal Responsibility

• Maintain payment records on all campers.

• Distribute payment due notices prior to the start of camp.

• Bill delinquent accounts

• Facility/Housekeeping Responsibility

• Responsible for a neat, clean and organized desk area

• Participate in overnights.

• Flexible work schedule.

• Interdivisional/Community/Volunteer Responsibility

• Prepare weekly statistical reports.

• Provide friendly, courteous service to all members, clients and volunteers of the Y.

YMCA LEADERSHIP COMPETENCIES - LEADER

Mission Advancement: Accepts and demonstrates the Y's values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fundraising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person's point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

• Education and Experience

• Minimum 18 years of age

• High School graduate

• Working knowledge of Windows, Y Metro 5.0 and Excel

• Physical Requirements:

• Must be able to lift a minimum of 50 lbs.
• Must be able to stand a majority of the work day.
• Must be able to sit, stand, bend, stoop etc during the work day.

Under the supervision of the Camp Director, the Camp Secretary will represent the Old Colony Y in a positive manner, resulting in friendly, convenient and courteous service resulting in excellence in service for all members, clients, volunteers, and fellow employees. The Camp Secretary is responsible for the secretarial work of the camp.

JOB FUNCTION

• Program/Department Responsibilities

• Responsible for typing, mailing and phone calling as needed.

• Coordinate camp messages and phone calls.

• Coordinate bus routes and bus lists

• Organize camp registrations & rosters for Extended Care, Overnight events & Day Camp programs.

• Maintain files, camper emergency phone numbers, camp records and registrations

• Camp marketing.

• Supervision of Personnel

• Assist Director in overseeing Concession Stand orders (milk, ice cream, etc)

• Fiscal Responsibility

• Maintain payment records on all campers.

• Distribute payment due notices prior to the start of camp.

• Bill delinquent accounts

• Facility/Housekeeping Responsibility

• Responsible for a neat, clean and organized desk area

• Participate in overnights.

• Flexible work schedule.

• Interdivisional/Community/Volunteer Responsibility

• Prepare weekly statistical reports.

• Provide friendly, courteous service to all members, clients and volunteers of the Y.

YMCA LEADERSHIP COMPETENCIES - LEADER

Mission Advancement: Accepts and demonstrates the Y's values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fundraising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person's point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

• Education and Experience

• Minimum 18 years of age

• High School graduate

• Working knowledge of Windows, Y Metro 5.0 and Excel

• Physical Requirements:

• Must be able to lift a minimum of 50 lbs.
• Must be able to stand a majority of the work day.
• Must be able to sit, stand, bend, stoop etc during the work day.