BuilderTrend / Estimating Administrator

OLD TOWN DESIGN GROUP

BUILDERTREND/ ESTIMATING ADMINISTRATOR JOB DESCRIPTION

FUNCTION

The BuilderTrend / Estimating Administrator will facilitate BuilderTrend functions including but not limited to new customer set-up, uploading job information, creating purchase orders, releasing selections to vendors, and facilitating training to customers and vendors as required; manage overall permitting process; and, provide administrative support for all field activities. Additionally, this role will provide administrative support for Estimating as required.

MISSION

The BuilderTrend / Estimating Administrator will maintain the integrity of Old Town in all aspects. All responsibilities performed require extensive knowledge and understanding of all Old Town residential properties, while upholding the company values of gratitude, ownership, perseverance, adaptability and innovation. Candidate will possess an entrepreneurial work ethic and be able to work collaboratively with other Old Town team members.

RESPONSIBILITIES

• Facilitate all BuilderTrend required activities including but not limited to new customer set-up (allowances, bids, plans, contracts, etc.); uploading design meeting order forms to selections and change orders; release selections from vendors to customers; enter new members, vendors or independent contractors; training of customers and vendors as required; and, manage all sub and internal job details
• Update homeowner specifications as necessary
• Perform start process once contracts are signed including but not limited to updating contract on server; beginning permitting process; notification email of new contract; homeowner review packet process; and send link to BAGI standards to customer
• Complete permitting process ensuring that all permits are received in a timely manner; work in coordination on Architectural Review Board approvals as required
• Maintain accurate vendor and independent contractor database
• Maintain and distribute in a timely manner Old Town contact list to vendors and independent contractors as required
• Perform all required field administrative assistance
• Coordinate cost estimates and budgets with Project Managers as required
• Calculate and process Change Order requests per company policies, procedures and established timelines
• Produce correct Purchase Orders and distribute per required company timelines
• Other duties as assigned

EDUCATION AND EXPERIENCE

• 3-5 years of relevant experience
• BuilderTrend experience preferred
• Construction and/or Real Estate experience preferred
• Proficient in Microsoft Office
• Highly organized and detail-oriented self-starter who can work well both as part of a team and independently
• Willingness to contribute when and where needed, to work with other team members to ensure all functions are completed in an efficient and timely manner.

REPORTING

The BuilderTrend / Estimating Administrator will report to the Director of Estimating.