Executive Administrative Assistant

Location

Barton Creek Country Club’s success is due to its dedicated, intelligent and self-motivated family of associates who work together to deliver personalized service to the club’s members and maintain the company’s trademark high standards. If you would like to be a part of an environment where teamwork is emphasized and individual excellence is encouraged, then this is the place for you.

Barton Creek Country Club associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, Barton Creek Country Club may be your perfect match.

Job Description

Omni Hotels & Resorts is seeking an Executive Administrative Assistant for the beautiful Barton Creek Country Club! If you love hospitality, creating amazing customer experiences, and the structure and benefits that come from working with a hotel company then you will love working with Omni! We are proud to announce that we are the highest rated hotel company on Glassdoor's 2019 Best Places to Work list!

To handle all administrative duties as required by Executive Office and the General Manager.  Supports the Executive Operating Committee, primarily the General Manager and Director of Membership. 

Responsibilities

• Assistant to the General Manager, Member Relationships Manager, Director of Membership / Supports the Executive Operating Committee.
• Extensive administrative duties and responsibilities; communication and distribution of daily/weekly/monthly reports and correspondence to corporate office and ownership, operation procedures, handling confidential material and information, daily distribution of the mail, daily check deposit of accounts receivables.
• Responsible for obtaining signatures of approval for all internal and external routing of check requests, expense reports, personnel information forms (PIF), project expenditure approval forms (PEA), performance evaluations and other confidential correspondence as necessary, and distribute in a timely and efficient manner.
• Manage schedules for Executive Committee and ensures that all directors and managers receive messages and appointments in a timely manner.
• Manage day-to-day Member relations, all external Member correspondence and internal communications; including Daily Reports, ELMER, Synergy input and Reports, and Alerts.
• Maintain Member relations files and ensures that all information is included in file, i.e. correspondence, letters, fax, emails, information, Member folios, gift certificates, etc.
• Maintain Gift Certificate Log to include value, purpose, date issued and date redeemed.
• Coordinate all travel arrangements including; reservations, transportation, golf, amenities, and in-house meetings and events for VIP’s, corporate and ownership visits.
• Maintain reader files for upcoming meetings, VIP guests, meetings and events, etc.
• Maintain Club and Membership licenses, permits, contracts and certificates of insurance.
• Assist Membership Accounting with Membership billing iniquiries, and statment processing.
• Prepare and Process Pcard expense reports for General Manager.
• Prepare and create PO's and BAE's through BirchStreet for management as requested.
• Record, transcribe, and distribute minutes from requested meetings, i.e. Board of Governors, etc.
• Maintain Nextel Communications for all managers and supervisors; including ordering, coding and billing.
• Involved in associate events and activities’ committees within the resort.
• Perform other duties as assigned by management.

Qualifications

• Minimum one year administrative experience is required. Experience in a club/membership based environment is also a plus.

• Proficient in Microsoft Office

Physical Requirements:

• The ability to sit and utilize telephone/computer for an extended period.
• The ability to walk and stand on feet for an extended period.

Working Environment:

•  Office environment with frequent travel around property.

Tools & Equipment:

• •  Computer, copy/print/scan/fax machine, files
  •  Microsoft Office, Synergy, Birchstreet, Concur, Opera, TSW

Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com