Indirect Tax Manager

Position Summary

The Indirect Tax Manager ensures the accuracy and completion of all property tax, indirect tax and regulatory filing-related functions. Understands and ensure compliance with US and Canadian indirect taxes and regulations, GAAP standards related to tax, and company policies and procedures. Effectively manages time, and that of their staff, with focused attention to detail to minimize adverse tax consequences and achieve favorable tax treatment and to meet deadlines.

The Indirect Tax Manager demonstrates and adheres to the company values of safety, honesty, ownership, respect and teamwork to ensure successful partnership with customers and employees that result in OmniTRAX’s continued success.

Essential Responsibilities

• Ensure timely preparation, filing, and payment of property taxes, indirect taxes (sales and use, GST, PST), regulatory returns, and business licenses required for all entities
• Conduct state-specific research, as needed, and conduct indirect tax planning to pay the correct amount of tax under the law
• Conduct nexus studies to determine in which tax jurisdictions various entities must register and file returns; register as needed to begin compliance
• Implement existing, new, or changing tax laws in systems and procedures for accurate billing or self-assessment of indirect taxes
• Critically review property tax assessments and negotiate appropriate valuations with state and local assessors
• Develop and maintain filing calendar for tracking returns and payments
• Ensure accurate documentation is maintained and stored logically to support audits
• Defend the company under tax audits with accurate data, legal research, and negotiation
• Prepare and maintain job aids to streamline tax decision-making and audit defense
• Identify tax risk areas and work with other functional areas to ensure appropriate steps are taken to minimize tax risk
• Perform or review reconciliations of tax accounts
• Prepare and provide tax exemption certificates to vendors, as needed
• Identify areas of continuous improvement to work more efficiently and effectively
  
  

Other Duties

• Review new projects, lines of business, acquisitions, or entity sales for indirect tax and property tax impact and perform due diligence
• Provide annual accrual/budgeting updates for indirect tax expenses, as requested
• Develop and implement process improvements and internal controls in the filing and payment of indirect taxes
• Work with outside service providers on refunds and other special projects, as needed
• Perform other duties and projects as assigned
  
  

Supervisory Responsibilities

• Prepare training materials and train tax staff
• Supervise indirect and property tax staff or third-party partners and review the returns and reconciliations they prepare
• Delegate other projects and tasks, as needed
• Encourage professional development and continuing education of tax staff
  
  

Required Qualifications, Knowledge, Skills, And Abilities

• Bachelor’s degree in Accounting, Finance or related field
• 6 years indirect and property tax experience
• High attention to detail and accuracy
• Business and finance acumen
• Strong working knowledge of tax and GAAP principles for indirect and property tax
• Strong interpersonal skills to build relationships with both internal and external business partners and governmental entities
• Excellent verbal and written communication skills; effectively converse with all levels of the company, business associates, and governmental entities
• Intermediate computer skills in Microsoft Office Suite
• Professional integrity and accountability
• Work in fast-paced, collaborative environment
  
  

Required Certifications And Licenses

• None
  
  

Preferred Qualifications, Knowledge, Skills, And Abilities

• 2 years management experience
• 6 years’ related experience
• Previous experience in Rail Transportation, Supply Chain Logistics, Manufacturing, Real Estate, or other regulated industries
• Master’s degree in Accounting, Finance or related field
• NetSuite experience, or other large ERP software
• Research skills in Bloomberg or other standard packages
  
  

Preferred Certifications And Licenses

• CPA
  
  

WORK ENVIRONMENT

• Work in a climate-controlled office and routinely use standard office equipment
  
  

Compensation

• Estimated Starting Annual Salary: $129,902
• Exact starting salary is determined by merit; seniority; geographic location; education, training, and/or experience related to job duties and responsibilities
• FLSA Status: Exempt, Not Eligible for Overtime
• Eligible for Participation - Annual Discretionary Bonus
  

Benefits

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Mental wellbeing resources
• Paid Maternity leave
• Paid Parental leave
• Referral program
• Relocation assistance
• Sick time
• Vacation time
• Vision insurance
  
  

TRAVEL

• Minimally, as business requires
  
  

Physical Requirements

Physical Requirements

% of Work Time

Remain in a seated position

80%

Speak and hear clearly

100%

Lift office products and supplies, up to 20 lbs.

20%

Stoop, kneel, bend and reach

10%

Dexterity to write and manipulate keyboard and mouse

100%