Executive Assistant - Hybrid Role

Executive Assistant

At OHU, our Hope Members are the heartbeat of our organization. Together, we have built a culture of support, trust, and care.

“We are such an inclusive organization, we don’t turn anybody away. Everybody is welcome. Working here, I feel like family. I’ve never felt so appreciated working in a place before. They really take care of you here, listen to your concerns and act on them. It’s just amazing! And it’s really easy to make it amazing when the people you work with are amazing.”

Shari Conley, Joliet Early Learning Center (Joliet, IL)

Culture of Care

The ELCD program at OHU is known for its closely-knit teams who often work together for years at a time! The team members join their shared love of educating young children towards creating a warm and positive working environment. New employees who come from a corporate environment quickly fall in love with the atmosphere at an OHU child development center!

What You Would Be Doing

• Arranging and maintaining schedules of executives within the Early Learning line of service
• Arranging and scheduling department and interdepartmental meetings as appropriate
• Maintaining confidentiality of reports, records, and other sensitive information as required
• Creating and distributing correspondence as determined by department needs, including preparation and distribution of reports/data to appropriate personnel
• Processing and distributing invoices as appropriate
• Arranging travel for the executives
• Accepting and screening incoming phone calls for the executive as appropriate
• Managing logistics of departmental or other large scale meetings including invitation lists, RSVPs, seating charts, and caterers
• Processing and disseminating information between departments, internal staff, and the general public; maintaining the confidentiality of sensitive information
• Serving as a resource regarding applicable rules, regulations, and policies and procedures to department personnel
• Assisting in the development and monitoring of the department budget; maintaining financial records; ordering supplies and equipment
• Interpreting and explaining department procedures and policies to internal staff and the general public
  
  

What You Can Expect From Us

• OHU program leaders work to provide warm and supportive leadership that flexes around your life as much as possible when needed
• A flexible full-time schedule
• Staff Celebrations (including weekly lunches!)
• Ongoing professional development tailored to yours and your classroom needs
• If you desire to advance in your career over time, program leaders will work with you to do so (OHU has 5 child development centers in the Chicagoland area!)
• You will be part of a center that grows programs in keeping with the community needs
• You will also be part of a well-respected company (OHU is 125 years old!) that has a seat in community partnerships
  
  

In Addition, You Will Receive The Following Benefits

• 3 time off banks! Up to 4 weeks paid vacation days; up to 6 paid personal days and up to 5 paid sick days annually
• Tuition assistance up to $2500 per year
• Medical, dental, vision, 403b retirement, flexible spending accounts, short-term disability options
• Agency paid life up to $50K based on salary
• Voluntary Supplemental Life for Employee, Spouse and Child(ren)
• Voluntary Legal Plans
• Agency paid long term disability after 1 year of employment
  
  

What We Will Expect Of You

Education

• Associate's degree required
• Bachelor's degree preferred
  
  

Experience

• Minimum of 4 years' experience supporting a senior executive required
  
  

One Hope United does not discriminate because of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug Free Workplace. OHU participates in eVerify.

In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a Covid-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.