AP/Payroll Specialist

Our finance team is looking for a dependable, trustworthy person to join our team as our company Accounts Payable/Payroll Specialist.   The ideal candidate will be detail-oriented and organized with quick and accurate data entry skills.  They will communicate respectfully in both written and verbal formats, work independently as needed and possess a base knowledge of administrative procedures involving invoices and payments.

Summary: This office position is responsible for two core company responsibilities: payments to our venders and weekly employee payroll via ADP.  The specialist is responsible for managing invoices, payments, and transaction records to all vendors, suppliers, or other organizations/ individuals.  Also, in charge of processing weekly employee payroll and monthly/quarterly payroll tax reporting.

Essential Functions:

Accounts Payable:

• Process vendor invoices and ensure timely payments.
• Verify and reconcile invoice discrepancies and resolve any issues.
• Maintain vendor files and handle vendor inquiries.
• Voucher and process invoices related expenses into the VICS ERP system for payment.
• Ensure invoices will be allocated to correct general ledger accounts.
• Making payments via ACH, credit cards, ACH debits, and sending remittance advices to the vendors and saving the documents electronically. 
• Track credits that are due and have been used to ensure timely use of all credits.

Payroll:

• Prepare and process weekly payroll for all employees.
• Process payroll changes: pay changes, incentives, and bonuses.
• Ensure accurate calculation of wages, benefits, and deductions through ADP.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.
• Handle payroll inquiries from employees and resolve any discrepancies.

Additional Responsibilities:

Process morning postings of the previous days’ sales, accounts receivable and payable batches, inventory batches, running reports, and entering data for daily banking tracking.

Knowledge, Skills, and Abilities:

· Exceptional organizational skills and acute attention to detail.

· Strong problem-solving abilities and clear communication skills.

· Flexible, positive personality 

· Ability to work independently and maintain confidentiality of sensitive information.

· Proficient data entry skills with a focus on speed and accuracy.

· Proficient in Microsoft Excel and all MS Office tools. 

Minimum Qualifications:

· Associate degree in accounting, Finance, or a related field preferred. 

· Two or more years of experience working in an office environment; some experience in payroll and accounts payable is preferred

· Knowledge of ADP software a plus.