What are the responsibilities and job description for the Administrative Assistant position at One Stop Management, LLC?
Administrative Assistant - One Stop Management
Location: Bensonhurst, Brooklyn, NY (On-site)
Hours: Monday - Friday, 9:00 AM - 6:00 PM
About Us
One Stop Management is a leading property management company committed to operational excellence and customer satisfaction. We provide comprehensive management services and value the contributions of dedicated professionals who help us achieve our goals. We are seeking a detail-oriented and proactive Administrative Assistant to support our executive team and help drive our day-to-day operations forward.
Key Responsibilities
Administrative Support:
- Perform a wide range of administrative duties to support executive management, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Handle correspondence, including emails and phone calls, ensuring timely responses and follow-ups.
- Draft, proofread, and edit documents, presentations, and reports.
Organizational Management:
- Maintain organized and up-to-date filing systems (digital and physical) to ensure quick access to documents.
- Assist in creating and managing processes to improve office efficiency.
- Track and manage office inventory, including ordering and restocking supplies as needed.
Project Management:
- Take ownership of ad hoc projects assigned by executive management, ensuring timely and high-quality completion.
- Research, compile, and analyze data to support decision-making and project initiatives.
- Coordinate with internal teams and external partners to streamline project deliverables.
Data Management & Reporting:
- Prepare, update, and manage Excel spreadsheets for tracking key business metrics and data.
- Generate accurate and timely reports using Microsoft Office Suite and other tools as needed.
- Identify and address discrepancies or inconsistencies in data and processes.
Team Collaboration:
- Act as a point of contact between executives and staff, fostering clear communication and teamwork.
- Provide general support to visitors and external stakeholders.
- Participate in team meetings, taking detailed notes and tracking action items to ensure accountability.
Qualifications
Skills and Experience:
- Proven experience as an Administrative Assistant or similar role, preferably in a fast-paced, professional environment.
- Strong proficiency in Microsoft Office Suite, especially Excel (pivot tables, formulas, data analysis).
- Excellent organizational skills with the ability to prioritize tasks effectively and manage multiple responsibilities simultaneously.
- Exceptional time management skills and the ability to meet deadlines consistently.
- Strong written and verbal communication skills.
- A high level of accuracy and attention to detail.
Attributes and Attitude:
- A proactive, “can-do” mindset with the willingness to tackle challenges and learn new skills.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Adaptable and resourceful, able to excel in a dynamic and evolving work environment.
- Positive demeanor and team-oriented approach to collaboration.
What We Offer
- Competitive compensation with opportunities for growth.
- A collaborative, professional, and supportive work environment.
- The chance to make a meaningful impact by supporting a high-performing team.