What are the responsibilities and job description for the Executive Admin/Office Manager position at One Village Alliance?
Growth potential with youth-centered Global Social Justice Agency...
One of the most critical members of the agency's Executive Leadership Team, this role provides: vital support to agency-wide youth & family programs: office management; and direct support to the CEO. Responsibilities include making travel and meeting arrangements, preparing for meetings and events, managing internal/external communications, developing and maintaining efficient office systems. The successful candidate is flexible and highly organized.
Minimum Qualifications:
- High School Diploma
- At least four years related experience
- Valid Driver’s License with acceptable driving record
Required Knowledge and Skills:
- Knowledge of office management systems and procedures
- Extremely detail-oriented with strong communication and organizational skills
- Technology Fluent
- Office Systems: (Microsoft Office Suite, Constant Contacts, Payroll, etc.)
- Extremely detail-oriented with strong communication and organizational skills
- Ability to prioritize, multi-task, work under pressure and meet deadlines
- Exceptional customer service skills in person, over the phone and virtually
- Positive and flexible attitude in an ever-changing environment
- Ability to work independently
Desired Knowledge and Skills:
- Bookkeeping
- Accounting/Non-Profit accounting practices
- Non-Profit/Youth Program leadership support practices
- HR policies and procedures
- Payroll
Responsibilities
- Event/Program planning support
- Communications, Newsletters, Social Media Management
- Manage, schedule and coordinate CEO meetings and travel
- Record detailed meeting minutes
- Assist in the preparation of meetings/reports
- Develop and maintain efficient office filing/financial system
- Update and maintain agency policies and procedures
- Order office/program supplies and manage inventory
- Maintain contact lists
- Book travel arrangements
- Provide general support to visitors
- Act as the point of contact for internal and external stakeholders and guests
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Job Type: Contract
Pay: $20.00 - $24.00 per hour
Benefits:
- Paid time off
License/Certification:
- Driver's License (Required)
Work Location: In person
Salary : $20 - $24