Administrative Aide

• Provides information over the phone and to visitors on school program services and requirements, may schedule appointments or assist individuals in applying for services, or explains procedures and program processes;
• Compiles data and background material to assist in various administrative/professional activities;
• Maintains and processes complex records including computerized records requiring advanced knowledge of agency services and procedures;
• Schedules and arranges conferences, meetings, special events, etc;
• Assists professional staff in analyzing and evaluating methods, procedures, forms, applications, etc;
• May compose correspondence in response to routine inquiries and issues;
• Prepares a variety of reports related to the work;
• Opens, reviews and distributes incoming mail in accordance with staff assignments, researchers, and attaches appropriate background material to correspondence;
• Prepares responses to letters concerning program, policies and procedures for supervisor's signature;
• Designs, sets up and maintains files of correspondence, documents and records;
• Assists in writing BID specs and completes bidding process, discusses and negotiates prices with vendors and handles service contracts;
• Screens callers or visitors to determine the nature of the inquiry, answers questions on established policy and procedure, and/or refers to appropriate office;
• Types correspondence, memoranda, reports, minutes of meetings, hearings and conferences, and related material;
• Expedites the preparation of reports and the maintenance of records;
• Reads incoming mail and answers general correspondence;
• Confers with superior on departmental policy and operation;
• Willing to learn and main NYS homeschooling procedures.

Must meet the qualifications to take and pass the Civil Service Exam within the top 3

Minimum qualifications are:

A. Graduation from a regionally accredited or NYS registered college or university with an Associates Degree in Business Administration, Business Management, Office Administration, Office Management, Secretarial Studies, Office Technology, or related field, and one year of clerical or administrative experience involving keyboarding; or

B. Graduation from high school or possession of a high school equivalency diploma and three years of clerical or administrative experience involving keyboarding; or

C. An equivalent combination of training and experience as defined by the limits (A) and (B) above

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Oneida, NY 13421: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Clerical: 3 years (Preferred)

Work Location: In person