Project Controls Specialist

Description

Summary:

The Project Controls Specialist is an independent member of the Project Controls Team providing any of the following as assigned: project setup, financial impact analysis, pricing and costing analysis, process improvement, project leadership, cost control functions, data automation and summarization, financial forecasting, strategic planning, goal tracking, and ad hoc reporting. All of the above is done in support of the Field Operations of Ontivity.   

Key Responsibilities: 

Create, track, monitor, and report the progress of projects from start to finish to ensure that Project Managers are performing within budget limitations while also meeting key deadlines. 

Maintain financial forecasts for weekly invoicing projections in collaboration with Project Managers. 

Coordinate and facilitate meetings with internal team members on a regular basis to review the financial status of projects and address pending action items as needed. 

Maintain a detailed project list, tracking progress and key performance indicators associated with initiatives within the department including backlog, unsupported revenue, and underbilling’s. 

Assist in preparing for and finalizing the monthly construction work-in-progress file used to review the financial performance of the company as well as individual customers and project managers. 

Provide special project support to the VP/GM, executive team, and operations department that is specifically related to financial impact analysis. 

Assist the accounting department in resolving vendor purchase order discrepancies to ensure invoices are processed and paid in a timely manner. 

Monitor accounts receivable for assigned project managers to ensure invoices are approved and scheduled to be paid on time based on the customer’s terms.  

Effectively and accurately communicate relevant project information particularly when resolving urgent issues that require coordination with other departments and/or upper management. 

Participate in ad hoc analysis and reporting, formulating recommendations based on conclusions formed from analyzing project managers portfolios and identifying trends. 

Perform capital expenditure studies to determine the financial impact of owning equipment as compared to leasing equipment. 

Obtain an in-depth understanding of business functions and processes within the company with the goal of evolving current and future processes. 

Minimum Qualifications: 

Experience in wireless, telecommunications, construction, and/or public utility is preferred 

Proficiency in Microsoft Office suite applications including Word, PowerPoint, and Access 

Advanced knowledge and experience using Microsoft Office Excel and data analysis functions 

Proficiency in QuickBase software suite (or other relational database applications) 

Ability to work on multiple projects and effectively manage priorities 

Ability to work independently and as a member of various teams 

Familiarity with the percentage of completion revenue recognition method and WIP process 

General understanding of accounting concepts and practices 

Required Education and Experience:  

High School Diploma or General Education Degree (GED) is required, Bachelor’s degree preferred 

Supervisory Requirements: 

None 

Position Type and Expected Hours of Work: 

This is a full-time position.  Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional after-hours work may be required to meet deadlines or manage crisis situations  

Physical Demands: 

Employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms 

This role routinely uses standard office equipment such as computers, phones, photocopier, filing cabinets and fax machines 

Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds 

Must be able to pass pre-employment screening that includes background and drug/alcohol testing and participate in random testing program 

Position requires working indoors in a professional office atmosphere 

Must possess valid driver’s license  

  
Travel:  

10% expected for this position.  

Additional Eligibility Qualifications: 
None required for this position. 

EEO Statement: 

Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics.  In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Ontivity expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status.  Improper interference with the ability of Ontivity’s employees to perform their job duties may result in discipline up to and including discharge. 

Qualifications