Asst Manager, Clerk's Office

Overview

The Assistant Manager of the Clerk's Office manages and supervises the operations of the Clerk's Office in the absence of the Department Manager.

Work involves assisting in the preparation of the official minutes for the Board of County Commissioners' meetings, decision documents associated with the meetings, as well as maintenance of the permanent file and records. The Assistant Manager of the Clerk's Office assists in the day-to-day activities with considerable independence. General direction is received from the Manager of the Clerk's Office.

Job Description

Performs general administrative duties and support to ensure goals and objectives of the department are met in an efficient and effective manner.

• Assists in the implementation of department policy and ensures there is consistent application of same.
• Oversees the office calendar to coordinate staff for Board meetings, training, and requested personal time.
• Assists employees on work performance and achievement of goals.
• Oversees the maintenance of, and revisions to, the position training manuals.
• Arranges for training and cross-training of personnel in office procedures, skills, and customer service.
• Coordinates staff in the provision, maintenance, retrieval, and the destruction of records.
• Makes recommendations concerning personnel, equipment, travel, and training during the preparation of the annual department budget.
• Tracks expenses and oversees the purchase of office supplies.
  
  
  

Provides oversight in the delivery of customer service, minutes preparation, document processing, and the administration of the Value Adjustment Board (VAB).

• Provides follow-up to ensure publication of legal advertisements for public hearings and other required notices.
• Provides follow-up to ensure statutory requirements are met in connection with Board meetings, preparation of minutes, legal notices, and newspaper advertisements.
• Prepares certifications, notarizes documents, and assists in procuring the County Mayor¿s signature on approved official Board documents.
• Assists in the overall VAB process as directed.
  
  
  

In the absence of the manager, serves in that capacity.

Performs other duties as assigned.

Minimum Qualifications

TRAINING AND EDUCATION

• Bachelor¿s degree with major course work in public administration, business administration or a related field AND three years experience in a state or local government.
• One additional year experience as a supervisor.
  
  
  

Knowledge, Abilities And/Or Skills

• Maintain reliable transportation for travel to field sites.
• Ability to lift and move 40-pound cartons.
• Ability to work flexible hours, depending upon department's needs.
• Possess and maintain reliable work habits.
• Familiarity with word processing and spreadsheet software.
• Familiarity with legal documents, their purpose and application.
• Ability to adjust readily to changes in procedures, practices, and/or assignments.
• Ability to effectively coordinate the work of subordinates.
• Ability to function either independently or within a team, depending upon the work assignment/project.
• Ability to exercise sound judgment in evaluating situations and making decisions.
• Possess and maintain outstanding customer service skills.
• Ability to communicate effectively, both orally and in writing, with peers, managers, and the public, on both individual and group levels.
• Knowledge of English grammar and usage, in order to compose letters and/or complete forms and documents, and ensure grammatical content of minutes, and proof read text.
• Familiarity with office practices, procedures, and equipment.
• Familiarity and ability to research applicable federal, state, and local laws, regulations, and rules pertaining to county government operations.
• Ability to analyze problems with detail and accuracy, keep complex records, assemble and organize data, and prepare reports from such data.
• Familiarity with minutes preparation, Robert¿s Rules of Order, and proof reading.
  
  
  

Preferences

TRAINING AND EDUCATION

• Two of the three years experience in a governing body's records office.
• One additional year experience as a supervisor.
  
  
  

Knowledge, Abilities And/Or Skills

• Familiarity with Orange County government.
• Working knowledge of accepted principles and practices of minute preparation, including Robert's Rules of Order and proofreading.
  
  
  

Application Deadline

Open Date: 08/04/2025

Close Date: 08/29/2025

This posting is subject to close without prior notice.

Salary Information

Pay Grade: C16 - From $74,921.60 - $93,641.60

FLSA Status: Exempt

Placement based on Education and Experience

Benefits

• 10 paid holidays and 1 floating holiday annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.
  
  
  

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Notes

Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.