What are the responsibilities and job description for the Senior and Disability Services - MOW - Administrative - Program Supervisor - 03 position at Oregon Cascades West Council of Governments?
Studies have shown that candidates that are female and / or BIPOC are less likely to apply for jobs unless they meet all the qualifications, they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don't meet every minimum qualification described or are unsure if your experience could be considered related experience. Bilingual English / Spanish Encouraged.
SUMMARY OF POSITION
This position is FLSA-exempt and not eligible for overtime. This position is management. The Meals on Wheels Administrative Supervisor is responsible for overseeing the daily operations of the Meals on Wheels program, ensuring smooth and efficient delivery of services, and managing key administrative functions. This includes personnel management, volunteer recruitment and onboarding, fiscal oversight, fundraising, and contract management. The supervisor is tasked with ensuring that the program meets contract standards, complies with relevant regulations, and operates within budgetary constraints, all while building relationships with community partners and stakeholders.
Performs position duties in a manner that promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully. Engages in effective team participation through a willingness to assist and support co-workers, supervisors, and other work-related associations. Develops good working relationships with department and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems in a constructive manner. Demonstrates positive acceptance of constructive feedback and suggestions to strengthen work performance. Contributes to a positive, respectful, and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services. This position is a mandatory reporter according to statutory requirements.
ESSENTIAL JOB DUTIES
Staff, Volunteer, and Personnel Management (35%)
- Manages the daily operations of the Meals on Wheels program, including overseeing a team of staff, volunteers, and contractors involved in food delivery, meal preparation, and client services.
- Supports the recruitment and training of volunteers to ensure that the program runs efficiently and that volunteers understand their roles and responsibilities.
- Supervises and supports staff, conducting regular performance evaluations, providing feedback, and facilitating professional development opportunities.
- Fosters a positive, respectful work environment that encourages teamwork and community engagement.
Fundraising and Community Engagement (35%)
Fiscal Oversight and Budget Management (15%)
Contract Management (10%)
OTHER JOB DUTIES (5%)
WORKING ENVIRONMENT
Work is primarily performed in an office environment with occasional visits to meal preparation areas, delivery sites, and client homes. The role involves frequent use of computers and communication devices and occasional physical activity related to program operations. Occasional evening or weekend work may be required for fundraising events or community outreach efforts.
SUPERVISION RECEIVED
General supervision from the Meals on Wheels Program Manager.
SUPERVISORY RESPONSIBILITIES
Direct supervision of program staff, including volunteer coordinators, meal preparation personnel, and other administrative support staff.
MINIMUM QUALIFICATIONS
Experience & Training
Knowledge, Skills, and Abilities
Licenses, Certificates, & Other Requirements
This job description outlines the core responsibilities and qualifications for the Meals on Wheels Administrative Supervisor role. Additional duties may be assigned based on departmental needs.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
Requirements are representative of minimum levels of knowledge, skills, and abilities. To successfully perform this job, the employee will possess the abilities or aptitudes to perform each duty proficiently.
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Salary : $105,630