Accounting Assistant (Accounts Receivable) – Corporate Office

Job Summary

The Accounts Receivable Assistant will work under the supervision of the Lead A/R Accountants and Accounting management team. Responsibilities include, but are not limited to:

Essential Duties and Responsibilities:

• Enters invoices and bills accurately on a daily basis, confirming that billings agree with purchase orders and bills of lading
• Research drop ship discrepancies and take corrective action in a timely manner
• Applies daily deposits to customer ledgers, making sure that payments and wires have been correctly applied
• Attaches check stubs to invoices electronically
• Monitoring customer account details for non-payments, delayed payments and other irregularities
• Contact and follow up with customers when an invoice is not paid in full
• Obtains, mails and emails invoice copies and backup paperwork for customers, as requested
• Researches and processes customer claims of invoice payment. Follow up with approval for the claim and issue and apply credit memos as needed
• Answers phone inquiries and email requests in a timely manner. Follow up the inquiries to resolve the problem and find a solution working with the customer service and logistics teams
• Calls and/or mails correspondence to customers as necessary in order to update accounts and make sure we have the correct address, contact person and working phone numbers to contact the customer AP department
• Willingness to work beyond your schedule if necessary to support the business needs
• Assists with special projects as needed

Minimum Qualifications

• Computer skills to include strong background with Microsoft Office
• Microsoft NAV application knowledge a plus
• “Intellectual Curiosity” to recognize errors to understand the cause and to take corrective action
• Excellent organization and time management skills and strong attention to detail and accuracy.
• Must be able to communicate effectively both orally and in writing.
• Be able to multi task, adhere to deadlines, adapt to changing situations, and demonstrate ability to work within a team environment.
• Ability to anticipate work needs and follow through with minimum direction
• Ability to conduct basic accounting research and to identify issues.

Education/Experience Requirement

Associate Degree in Accounting/Finance and at one year work experience doing accounting work, preferably receivables, in manufacturing or food service industry, or any equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved.

Wages: $18 – $22/DOE