Executive Administrative Assistant

Executive Administrative Assistant

12-month initial contract with extensions

M-F 8am-5pm

Onsite Opportunity with possible remote work

$28-$31/HR based on health benefits

Cambridge, MA

Orion Group is seeking an Executive Administrative assistant to support our pharmaceutical company’s corporate strategic venture capital arm VP, and their team at the office located in Cambridge, MA.

The Executive Administrative assistant will be responsible for all administrative functions from answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, coordination onboarding for new team members, creating or modifying business documents, preparing presentations from source materials, handling MS Teams and Telepresence setups, and acting as a liaison for remote access issues.

The Executive Administratitve Assistant will work onsite and be responsible for:

· Greeting executives

· Catering, event planning, office management, travel-domestic and international, expense reporting

· Office management (drinks, snacks, supplies, point-of-contact for facilities, etc.), calendaring, expense reporting, travel arranging for VP and team

· Event planning/management/catering (internal and external), Board calendar management, etc.

Executive Administrative Assistant Requirements:

· Executive presence and comfortable interacting in those situations with leaders

· Takes initiatives, anticipates obstacles, flexible, multitasking, organized, detail oriented.

· Communication, outgoing yet professional (often will be ‘the first face of our corporation’ with influential external parties), planning and event management skills.

· Experience working in pharmaceutical company or CRO strongly preferred.

· 7 years previous admin experience supporting executives.

· Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.

· “Make it happen” spirit & attitude as well as persistence.

· Adaptive learner that grasps information quickly, and adapts to changes that may happen daily.

Job Type: Full-time

Pay: $27.00 - $31.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Executive administrative support: 7 years (Required)
• Calendar management: 7 years (Required)
• Travel planning: 7 years (Required)
• Microsoft Office: 1 year (Required)
• Expense management: 1 year (Required)
• SharePoint: 1 year (Required)
• Event planning: 1 year (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Cambridge, MA 02142 (Required)

Ability to Relocate:

• Cambridge, MA 02142: Relocate before starting work (Required)

Work Location: In person