Administrative Aide

One (1) full-time, 12-month, Non-Unit Support, Competitive Civil Service, provisional position in the Main Office at OAOC in Milford.

Salary: $37,000—$43,000

Paid holidays, generous sick and vacation time, NYS retirement, EAP, continuing education assistance, and exceptional insurance, including retiree health insurance, are available.

DISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility for the performance of a variety of complex clerical and routine administrative duties within an agency. Work is performed under general supervision with leeway allowed for independent decision making regarding the application of agency policy and procedure. Supervision may be exercised over subordinate clerical employees. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Acts as secretary to a department head or other administrator;

Conducts correspondence on matters where policies and procedures are defined;

Uses computer and computer programs in the design and creation of various forms of multimedia, websites and online registrations;

Uses other automated office equipment for the purpose of maintaining office records and compiling reports;

Schedules and makes appointments for the department head or administrator;

Assembles a variety of data from office records for incorporation in various reports;

Maintains budget control data, figures and statistical data for agency information purposes:

Provides routine information to the public and/or other agencies on request and by direction of the department head or administrator:

May process checks, claims, vouchers, receipts, and code and file requisitions;

May interview and screen clients, salespersons and visitors;

May collect fees and account for monies received;

May Instruct employees in the performance of specialized clerical work;

May assign or review work of other employees;

May maintain attendance records of office employees.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Good knowledge of agency policies and procedures; good knowledge of office terminology, procedures and equipment; good knowledge of business English and arithmetic; good knowledge of maintenance of financial accounts and records; ability to use computer, computer programs, and other automated office equipment; ability to understand and apply complex written and oral directions; ability to plan and supervise the work of others; ability to meet and deal with the public; clerical aptitude; initiative and resourcefulness; depending on assignment, may be required to be a qualified typist: tact, courtesy, and integrity; physical condition commensurate with the demands of the position.

Qualified candidates will have the below minimum Civil Service requirements:

Graduation from high school or possession of a high school equivalency diploma and:

A. Completion of a minimum of 30 semester credit hours in a business administration, secretarial science or similarly related field from a regionally accredited or New York State registered college or university and two (2) years clerical work experience; OR

B. Three (3) years of paid clerical work experience or its part-time equivalent which included typing and maintaining financial records; OR

C. An equivalent combination of training and experience as defined by the limits of A and B above.