Operations Specialist

GENERAL SUMMARY OF DUTIES:

The Operations Specialist role is to provide administrative support to the Vice President Operations/General Superintendent and Tool/Equipment Manager. As a member of the operations team the Operations Specialist will work within a cooperative team environment to achieve projects completed on time, within budget in a professional manner. This position is the primary backup for the dispatcher.

Essential Duties and Responsibilities:

• Establish a crew loading/ milestone schedule for each project and update this bi- weekly with information provided by the project team.
• Use this information along with weekly look ahead schedules to maintain and update the company manpower projections bi-weekly.
• Call each project if original contract hours or Change order hours are not being updated or bi-weekly information is not current
• Update and distribute Staff availability report
• Provide Administrative Support to the Chairman of the Superintendent Steering Committee: coordinate the ordering of breakfast for the meetings, attend monthly meeting, assisting with logistic of OCI trainings, and provide communication to the field from the Steering Committee via a monthly newsletter.
• Maintain the foreman/superintendent mail areas. Order forms and keep forms in stock.
• Stock and distribute safety consumables to the field
• Price/ Purchase field safety incentives
• Coordinating with the General Superintendent keep Incident Log updated
• Assemble/Distribute safety startup packages
• Safety administrative duties as directed by the General Superintendent

Shop/Toolwatch Team Responsibilities

Working with the Safety Team/Equipment Yard Administrative Assistant, the Operations Specialist should be familiar with all aspects of the Shop/Toolwatch Duties and will assist with these when needed. This includes, but is not limited to the following:

• Set & maintain consumable inventory levels & price points in TW
• Maintain preferred vendor list/pricing
• Add new Consumables as requested
• Tools by Location Reports & matrix - Every Monday
• Send out Consumable Invoices - every 30 days
• Keep Rental Summary Log (Items on rent at Sunbelt Cresco etc.) - Monthly
• Develop a strong working knowledge of ToolWatch or current software
• Transfers to Jobs from Stock List (bill jobs for consumables) - every week

• General assistant to shop team when requested i.e.: gather mileage from superintendents, help resolve TW issues, print reports, help w/ quotes for jobs etc.
• Support facility maintenance; contact vendors as needed.

Dispatcher Back-up Duties:

• Working with the dispatcher the Operations Specialist should become familiar with all aspects of dispatching craftsmen. This will include moving people in our access system, from project to project and helping with payroll distribution when needed. Becoming familiar with the trades we employ and the work assigned to the different trades. What types of prerequisites each type of project will typically have, special trainings or certifications, specific site requirement’s.
• Should be knowledgeable in other pre-employment requirements that are needed (drug testing etc.) and be able to schedule those before the craftsmen are needed on the project.
• Take phone calls from Superintendents and Craftsmen and return all calls that day. This should be done timely and accurately even if you can’t meet the requests or the craftsmen are not needed the next day.

Required Experience:

QUALIFICATIONS:

Knowledge, Skills and Abilities attributes to be successful in the job:

• Core Values: exhibits company core values.
• High level of professionalism.
• Ability to work collaboratively with others in a team environment.
• Consistent attention to detail and accuracy.
• Strong written, verbal and interpersonal communication skills.
• Takes initiative to understand all aspects of what needs to be done to complete an assignment, going beyond strict translation of what has been said.
• Self-starter.
• Learning attitude.
• Results orientated.
• Proficient in Internet and E-mail applications.
• Works well with numbers.
• Planning/Organization/Time Management

• COMPUTER SKILLS PREFERRED

• Strong skills in the following Software
• Intermediate level- Microsoft Word/Excel/Project
• Bluebeam/Adobe
• Access Data Base