What are the responsibilities and job description for the Accounts Payable (AP) Specialist position at Overwatch Holdings?
Austin, TX
Overwatch Holdings
1 month ago
In office
Full-time
About Overwatch Mission Critical
Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the National Veterans Business Development Council (NVBDC), offering construction professional services, talent acquisition, and general contractor services for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. It's a purpose.
We are looking for a Construction Project Manager to contribute significantly to the overall success of the data center site build, ensuring it is completed on time, within budget, and with the highest quality standards.
Position Summary
The Accounts Payable (AP) Specialist is responsible for managing the company’s payable processes, ensuring accurate and timely processing of vendor bills, expense reports, and payments. This role requires strong attention to detail, solid knowledge of accounting principles, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities
Invoice Processing & Payments
- Review, verify, and process vendor bills for accuracy, proper coding, and approval.
- Match bills to purchase orders and receiving documents (3-way/2-way match).
- Prepare and execute weekly or scheduled payment runs (ACH, wire, check).
- Resolve bill discrepancies, payment issues, and vendor queries promptly.
Vendor Management
- Maintain accurate vendor records and ensure compliance with W-9/W-8 requirements.
- Reconcile vendor statements and respond to inquiries regarding billing and payments.
- Build positive relationships with suppliers and internal stakeholders.
- Own 1099’s
Accounting & Recordkeeping
- Maintain organized AP files and ensure proper documentation for audits.
- Assist with month-end closing by preparing AP aging reports and accruals.
- Code expenses to the correct general ledger accounts.
- Support the implementation and optimization of AP systems and processes.
- Managing AP Aging Reports
Compliance & Controls
- Ensure adherence to company policies and internal controls.
- Monitor transactions for potential errors, duplicates, or fraud.
- Assist with internal and external audits as needed.
- Work with primary vendors to plan forward-looking, full-year budgets and to review prior year fees and expenses for cost saving opportunities
Skills & Qualifications Requirement
- Proven experience in Accounts Payable or similar accounting role.
- Strong understanding of basic accounting principles (GAAP knowledge is a plus).
- Proficiency with ERP/accounting systems (e.g., NetSuite, Ramp, QuickBooks).
- Strong Excel skills (VLOOKUP, pivot tables).
- High attention to detail and accuracy.
- Excellent communication and problem-solving skills.
Preferred
- Associate’s or bachelor’s degree in Accounting, Finance, or related field.
- Experience in high-volume AP environments.
- Knowledge of 1099 processing.
Know someone who’d be a great fit?
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Benefits:
Overwatch Construction offers a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, life insurance, a 401(k) retirement plan, paid time off, and relocation assistance available.
OVERWATCH is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. OVERWATCH considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.