PT Arts Program Coordinator

Summary:

The Oxford Community Arts Center (OCAC) seeks a dynamic and organized Arts Program Coordinator with excellent communication skills to support and promote OCAC’s mission. The ideal candidate will oversee all aspects of arts education classes, manage volunteers, and collaborate with the Facilities Coordinator on community engagement events. The ideal candidate will be passionate about the arts, highly organized, and capable of working flexible hours, including nights and weekends.

This is a PT position, averaging 24-30 hours per week.

Reporting Relationship: Collaborates closely with the Executive Director, Facilities Coordinator and Office Manager. Required to attend weekly staff and monthly Program Committee meetings.

Arts Education Management:

• Oversee planning, delivery, and evaluation of arts education programs.
• Hire and supervise contract instructors; coordinate schedules and materials.
• Manage registrations, participant communications, and attendance.
• Assist with After School Art instruction on select Wednesday afternoons.
• Meet revenue and expenditure goals.
• Collaborate with Executive Director to publicize programs appropriately.
• Work with the Program Committee to seek new instructors and develop new program ideas that align with the OCAC’s mission and community needs.

Volunteer Coordination:

• Recruit community and Miami University volunteers through online forums.
• Train and assign volunteers to support OCAC programs and events.
• Maintain the online database and track volunteer hours for grant reporting.
• Work with Facilities Coordinator to ensure appropriate staffing for events and programs.
• Collaborate with Executive Director to plan the annual Volunteer Recognition event.

Community Event Collaboration:

• Partner with the Facilities Coordinator to plan, deliver, and evaluate community engagement events and annual festivals.
• Assist in logistics, including setup, breakdown, and day-of coordination.
• Ensure that events are well-staffed with volunteers as needed.
• Works with Executive Director to publicize community events and festivals.

Qualities:

• Exhibit enthusiasm, courtesy, adaptability, flexibility and a spirit of cooperation: able to work independently and as a team player;
• Strong under pressure and capable of managing multiple projects and deadlines simultaneously;
• Effective in interpersonal relations with staff, Board, Committee members, volunteers, and community groups, responding in a timely manner to phone calls, emails and other requests;
• Available for nights and weekends as needed.

Qualifications:

• Any combination of training, education, and experience equivalent to a bachelor’s degree in Arts Administration, Arts Education, Recreation, or related field.
• 2-5 years of experience in arts education, volunteer management, cultural festivals/event planning or arts administration in a nonprofit or arts-related setting.
• Proficient with Microsoft Office Suite and Google Workspace.

Physical Standards:

Must possess mobility, strength, and stamina to perform physical work for extended periods. Frequently required to bend, twist, lift, walk, stand, and set-up and move equipment weighing up to 50 pounds.