Office Operations Support

Office Operations Support Specialist

P3I, Incorporated is hiring for Office Operations Support Specialists.  The candidate shall demonstrate experience and knowledge to provide high- level administrative support by conducting research, preparing statistical reports, handling information requests, and performing functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The candidate will work with professional Contracting Officers and be well versed in all aspects of contract management, including requirements definition, solicitation preparation, price justification, negotiation and award, and administration of contracts. Candidate will be able to deal effectively and ethically with change, complexity, and problem solving. A journeyman labor category typically performs all functional duties independently.

Requirements:

• Candidate will have 3 to 10 years of experience with high- level administrative support.
• Perform office automation duties to include, at a minimum, using multiple automated programs and software, such as databases, spreadsheets, graphics, and websites to prepare and update a wide variety of recurring and nonrecurring correspondence, reports, records and documents that often require complex formats such as graphics or tables within text, and to include editing, reformatting, updating and/or revising.
• Must have the ability to transform data/metrics to graphic form (bar charts, etc.), assist with preparation of recurring reports, metrics charts, and other tracking/reporting documentation in a variety of formats using Microsoft Office applications such as Word, Excel, PowerPoint, Outlook, and Access.
• Manage organization of requirement packages upon receipt, review, and evaluate for quality and completeness, interfacing quickly and efficiently with requiring activities to accomplish revisions to packages.
• Provide timely data entry into databases prior to submitting to the U.S. Government team lead for workload assignments.
•  Assist with review, research, drafting responses and generation of copies in support of a variety of tasks to include Freedom of Information Act (FOIA) requests and protest actions or other claims against the agency.
•  Answer phones: determine the nature of request and refer callers to appropriate staff.
•  Process actions through the U.S. Government contract program writing system for distribution to required parties (i.e., Con Award).
• Proofread records, forms or documents for errors prior to award processing.
  

Education:

BA/BS or MA/MS degree in an acquisition related field. The degree requirement can be waived for personnel possessing greater than 6 years of experience.

Clearance:

Candidate will be able to obtain a National Agency Check with Inquiries (NACI).