Costume Shop Assistant

PACIFIC NORTHWEST BALLET

JOB DESCRIPTION

DEPARTMENT: Artistic

JOB TITLE: Costume Shop Assistant

REPORTS TO: Costume Shop Manager

TERM: Full-time / Non-exempt

COMPENSATION: $20.00 - $24.50/hour

________________________________________________________________________

Pacific Northwest Ballet values equity, diversity and inclusion as guiding organizational principles. We seek to reflect and embrace our community, and provide a welcoming and inclusive environment where artists, audiences, students, staff and volunteers of all backgrounds learn, collaborate, and participate for the benefit of all.

SUMMARY
The Costume Shop Assistant provides office and workroom support to the Costume Shop Manager as well as the Costume Shop and Wardrobe staff.

ESSENTIAL DUTIES AND RESPONSIBILITES

• Purchase shop materials and supplies, researching vendors to find appropriate quality; to meet production deadlines. Maintain stock inventory including fabrics, notions, and other materials on an as-needed basis.
• Establish and maintain good relationships with all vendors. Organize and maintain vendor files including swatches, samples, catalogues, and digital files.
• Provide administrative support to Costume Shop Manager and workroom team by coordinating and posting calendars, daily fitting schedules, casting updates, etc.
• Maintain office and workroom equipment records; schedule equipment service as needed.
• Maintain digital financial records for all department purchases. Organize and balance receipts and petty cash. Process payroll.
• Create and maintain ballet ‘bibles’, and maintain photographic records and archives.
• Assist in workroom on an ‘as needed’ basis. Responsibilities may include: hand and machine stitching, note-taking for fittings and measurements, taking and organizing fitting photos, costume display planning and execution.
• Work with Costume Shop Manager and Wardrobe team to maintain costume storage and update costume inventory database.
• Work with Costume Shop Manager and Wardrobe team to provide costume assignments, dressing notes, and other pertinent information to Wardrobe staff for performance runs.
• Work with Wardrobe staff to pack and unpack costumes for transport between storage, costume shop, theater, and out on rental.
• Responsible for establishing and maintaining effective working relationships with all PNB employees and vendors as well as visitors to the department.
• Attend dress rehearsals in theater house and backstage as needed through opening day and be a liaison/support between the costume shop and wardrobe teams.

Costume Shop Asst - Sept2022

• Provide regular and ongoing feedback to Costume Shop Manager regarding all areas of assigned responsibility.

QUALIFICATIONS

• Minimum of two years working in ballet or theatre costume shops or comparable experience; some bookkeeping experience preferred.
• Excellent communication and organizational skills.
• Excellent interpersonal skills, diplomacy and ability to work with a team of wide-ranging personalities.
• Demonstrated skill regarding attention to detail including a high degree of accuracy
• Ability to organize and prioritize a wide variety of projects and meet all established deadlines.
• Ability to perform well under pressure. Flexibility to function with sometimes changing priorities and schedules.
• Self-driven with ability to work independently and as part of a team
• Must maintain high personal standards including punctuality and reliability.
• Typing and computer skills; Knowledge of PC’s and MSOffice.
• Knowledge of fabrics and notions. Legible handwriting. Must have a current, valid driver’s license and access to a vehicle.

PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Individuals may need to sit or stand as needed.
• Close vision (clear vision at 20 inches or less)
• May require walking primarily on a level surface for intermittent periods throughout the day.
• Reaching above shoulder height, below the waist or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required.
• Must be able to lift and move 25 pounds from one position to another, kneel, ascend and descend a ladder/staircase.
• When working in McCaw Hall on promotional activities, physical demands include walking on level surfaces, light lifting up/down stairs

Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.

PNB values diverse perspectives, and life experiences; people of color, women, LGBTQ, people with disabilities, and veterans are encouraged to apply.

Job Type: Full-time

Pay: $20.00 - $24.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift