What are the responsibilities and job description for the Administrative Assistant position at Pacifica Services, Inc.?
Essential Job Duties:
- In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
- Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.
- Perform various administrative, clerical, data collection, data entry, and report writing tasks
- Receive direction from immediate supervisor in completing non-routine assignments
- Scan, fax and bind documents, reports, and proposals as required
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
- Distribute reports as directed by immediate supervisor
- Originate correspondence and reports not requiring the personal attention of immediate supervisor
- Prepare general correspondence and maintains general files.
- Answer telephone, take and relay messages, screen callers and direct calls accordingly
- Receive, sort, and distribute mail
- May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
- Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.
- May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate
- May represent immediate supervisor at project-related or other meetings as directed
- Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
- Perform other responsibilities associated with this position as may be appropriate
- Proficiency in Microsoft Office Suite of software is required
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
- Experience in creating PowerPoint presentations is required
- Good written and oral communication, organizational, and interpersonal skills are required
- Self-starter, multi-tasker
- Ability to work in a high volume, dynamic team environment
- Proven record of accomplishments of office administration
- Flexible attitude to changing conditions
- Accountable and dependable to follow through with tasks/project
- Handles all matters in strict confidentiality
- Special projects as needed
- High school diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience
- May assume other duties as required/needed
- Maybe required to work past regular work shifts as needed
- Maybe required to work various shifts as needed
- This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details.
Salary : $52,000 - $57,000
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