What are the responsibilities and job description for the Purchasing & Stewarding Manager position at PALMETTO BLUFF INVESTMENTS LLC?
Palmetto Bluff is nestled along the May River in the Lowcountry of South Carolina between Hilton Head Island and Savannah. As an award winning 20,000 acre development, the development encompasses a private member’s only club which includes a marina, restaurants, an equestrian center, a shooting club, a Jack Nicklaus Signature Golf Course, a lawn and racquet club, and more. In addition, Palmetto Bluff has an extensive nature preserve, walking trails, retail shopping, and a vibrant village, all which pay homage to the region’s rich heritage.
Job Summary:
This position is primarily responsible for overseeing all aspects of the purchasing department and stewarding operations of the Club. The purchasing and Stewarding manager contributes to the bottom line of an organization by utilizing analytical, forecasting and negotiation skills to procure goods, materials and services on favorable terms. Stay on top of lead times to assist with manufacturing and distribution planning. Report on parts and materials expenses so finished goods can be priced correctly and support the clubs production and sales efforts by ensuring materials orders and inventories stay on track. Ensuring purchasing positively impacts the Club’s operations, profits and ability to grow, works closely with the culinary team to train and monitor COGS and is a liaison between the finance department at the culinary department. The Purchasing and Stewarding manager attends weekly culinary meetings along with BEO meetings where they establish the needs for upcoming events
Essential Job Functions:
Job duties include, although are not limited to:
- sourcing new suppliers
- establishing relationships with vendors
- negotiating purchasing contracts
- solving order grievances and discrepancies
- managing the purchasing process from the request for proposal (RFP) stage through delivery
- review and analyze processes to reduce waste and errors
- partner with departments such as production, customer service, sales and safety on supply chain matters
- Ensure adequate storage of club assets
- supervise a staff of buyers or purchasing agents in respective departments as well as direct reports
- Works in tandem with the events and banqueting team to establish par levels of banquet equipment including plates, silverware and stemware.
- Implements a requisition process for delivery and pick up of banquette equipment
- Implements weekly schedules to reflect business levels and adjusts accordingly
- Works closely with the PB farm on deliveries of produce to outlets
Qualifications:
- Must have working knowledge of all jobs in Purchasing
- Bachelor’s degree in Finance, Business Administration, or related field preferred
- Must have three years of experience in purchasing field
- Previous supervisory experience is preferred.
- Must possess initiative and drive; have broad relevant purchasing knowledge with strong management and leadership skills.
- Highly ethical
- Skills in economics, mathematics, business management, logistics preferred but not required.
- Advanced skills in Word, Excel, PowerPoint and Outlook; daily use of nearly all programs will occur
- Understanding of banquet setup and breakdown and equipment knowledge
Physical Demands:
- Most work tasks are performed indoors.
- Temperature generally is moderate and controlled by Resort environmental systems.
- Must be able to exert well-paced ability to reach different outlets and other departments of the club on a timely basis.
- Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
- Talking and listening occur continuously in the process of communicating with guests, supervisors and subordinates.
- Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
- Requires manual dexterity to use and operate all necessary equipment.
- Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
Palmetto Bluff is proud to be an EEO Employer and participates in E-Verify.
Salary : $75,800 - $95,900