Administrative Assistant - Columbus, OH

Description

ESSENTIAL FUNCTIONS
OPERATIONS:
• Serves as the gatekeeper of the program and liaison for all visitors
• Fulfill as requested Corporate holding responsibilities as directed by management.
COMPLIANCE AND REPORTING:
• Maintain Program paperwork filing and record keeping related to mileage, billing
and attendance.
• Daily attendance record keeping related to participants to include daily recording
and information capture.
ACCOUNTABILITY:
• Ensures timely dissemination of program information, to include but not limited to, UIR
Notifications.
• Responsible to ensure program contacts and email groups remain current and up to
date.
• Responsible to ensure contact information for Program Participants and all relative
participant support staff outside of PALS is up to date.
• Ensure timely distribution of updated contact information to all Program Staff as
needed to minimize gaps in strong communication standards.
FISCAL:
• Physical check disbursement and signature log record keeping including monthly
reporting to Finance Department via standard process as defined.
• Client funding banking responsibility. Deposits |withdrawals to include data entry
into QuickBooks in alignment with internal process as set forth by the Finance
Department.
• Bank reconciliation, scanning of necessary financial documentation and billing
responsibilities to include data entry into Excel tracking sheet as directed in
alignment with internal process as set forth by the Finance Department.
CULTURAL COMPETENCIES
1. Commitment to participating in a healthy safe workplace.
2. Understanding, patience and acceptance of all peoples.
3. Dedicated to the service and support of others.
4. Commitment to the DD Community
5. Commitment to the Deaf Community.
6. Commitment to cleanliness
FUNCTIONAL COMPETENCIES
• Brand Ambassador of shared core values in all aspects of the role
• Team oriented approach
• Responsive transparent communication methods
• Verbal and written professional and respectful capability
• Analytical and solutions driven professional
• Ability to multitask and prioritize unplanned tasks as needed
• High level of ethics and accountability
• Detail oriented
 

Qualifications

EDUCATION, EXPERIENCE AND REQUIREMENTS
• High School Diploma and office environment familiarity
• Experience in a Health Care work environment
• Light travel required
• Lifting up to 20 lbs. required.
• Unpredictable situations that could result in physical contact requirement
interventions and directed.
• Mental health crisis preparedness capability as directed

TASKS, DUTIES, GOALS AND ASSIGNMENTS
Duties, responsibilities and activities may change at any time with or without notice. The below list is not all inclusive of the tasks, duties and
assignments for this role.
• Field all incoming phones calls via the main number and direct to appropriate staff.
• Meet and greet all visitors ensuring safety and security measures for access into the Programs.
• Via walkie talkie or established Program procedures, assist with participant drop off and pick up
• Coordinate catering for Program meetings to include Parent Meetings under the direction of the Executive Team.
• Assist as needed seasonally with meeting and employee engagement activities.
• Handle and distribute all incoming and outgoing mail on a daily basis.
• Collection of gas receipt (s) for reporting once a month in alignment with internal process as set forth by the Finance Department.
• Fulfill approved planned activity sheet funding requests and / or cash on hand requests as made by Program Staff.
• Ability to utilize standard office equipment to include phones, fax, copier and laptop.
• Ability to utilize MS Office Suite
• Willingness to undergo drug testing and background check in accordance with internal hiring standards.
• Fields all incoming calls from the main number of the Program to direct to the correct team member
• Handle and distribute all incoming and outgoing mails
• Physical check disbursements and log keeping for return to Finance Department monthly
• Client funding, banking, deposits and withdrawals
• Applicable Quickbook entries
• Notification of program participant “call off’s
• Office Supply ordering in accordance with finance department procedure

Salary : $18 - $20