Benefits & Payroll Coordinator

Description

Benefits & Payroll Coordinator

Are you a self-driven, detail-oriented team player who thrives in a fast-paced environment? Do you take pride in your work, enjoy solving problems, and want to make a meaningful impact on employees’ experience? If so, we’d love to meet you!

We’re seeking a proactive Benefits and Payroll Coordinator with strong benefits and payroll knowledge to join our team. The ideal candidate is a motivated professional who communicates clearly, builds trust, and supports both employees and leadership with accuracy, efficiency, and care. If you have a passion for service, enjoy working collaboratively, and possess expertise in benefits administration and payroll processes—this could be your next great opportunity. Experience with Paycom is a definite plus.

This position reports directly to the Vice President of Human Resources and works across departments to deliver a high level of HR support, ensuring smooth benefits, payroll, and compliance operations that positively impact our people-first culture.

Key Responsibilities:

• Administer and manage employee benefit programs (health, dental, vision, life, disability, 401k, etc.), including enrollments, changes, and terminations
• Coordinate annual benefits renewals and open enrollment in partnership with brokers, vendors, and the HR team
• Conduct routine benefits audits to maintain accuracy and compliance with plan requirements
• Reconcile benefits invoices with payroll deductions, researching and resolving discrepancies
• Oversee COBRA administration and ensure compliance with federal and state regulations
• Administer and track leaves of absence (FMLA, STD, LTD, personal) while ensuring legal compliance and timely communication
• Serve as the primary resource for employee benefits and payroll inquiries, providing clear, timely support
• Assist in processing payroll, ensuring accurate employee data, deductions, and confidentiality
• Maintain and update HRIS records, supporting clean and consistent data management
• Prepare employee communications and materials related to benefits, leave, payroll, and other HR updates
• Stay current on relevant employment laws (ACA, ERISA, COBRA, FMLA, etc.) and help ensure organizational compliance
• Collaborate on HR initiatives, process improvements, and special projects

Qualifications

Qualifications:

• 2–4 years of experience in HR or related field, with a focus on benefits administration and payroll
• Experience with HRIS platforms (Paycom preferred)
• Strong understanding of benefits programs, enrollment processes, and compliance basics
• Familiarity with payroll processing and reconciliation
• Working knowledge of employment laws and regulations (EEOC, FMLA, ACA, etc.)
• Proficiency in Microsoft Office and ability to learn new systems quickly
• Exceptional organizational skills, accuracy, and attention to detail
• Strong interpersonal and communication skills, with a service-oriented mindset

Commitments:

• Service Oriented: We prioritize service in every interaction.
• Honesty & Integrity: We value honesty and integrity with customers and coworkers alike.
• Committed & Passionate: We are passionate about supporting our employees and their success.
• Communication: We foster clear, open communication with all stakeholders.
• Family: We uphold family values, emphasizing hard work, balance, and care for one another.
• Pride & Confidence: We are proud of what we do and who we do it for.

Physical Demands:

This is primarily a sedentary position requiring extended periods at a desk. Occasional walking, standing, or light lifting may be required. Ergonomic practices and regular breaks are encouraged. Reasonable accommodations may be made for individuals with disabilities.

Position Type:

This is a full-time role with a standard work schedule, to be determined and discussed upon hire.

Additional Notes:

This job description is not exhaustive and may be revised as company needs evolve.