What are the responsibilities and job description for the Office Administrator / Receptionist position at Parallel and Careers?
Responsibilities/Qualifications:
Responsibilities and Duties
We are looking for an experienced Office Administrator / Receptionist with strong computer skills and multi-line phone experience to join our office in Northville. This position will be responsible for answering a multi-line phone for several companies as well as providing administrative support to the corporate office team. This position will work Monday – Friday, 8:30am – 5pm and is 100% in the office.
Responsibilities and Duties
- Answer multi-line / multi-company phone system and direct incoming calls to the appropriate staff member or facility
- Support daily office operations including supply management, mail and deliveries and upkeep on shared spaces
- Administrative support for corporate team
- Greet and assist visitors maintaining a friendly and professional front-of-house experience
- Monitor office equipment and coordinate repairs or improvements with appropriate vendors
- Order office supplies, uniforms, facility supplies, etc.
- Conducts general office tasks such as filing, making copies, putting together packets for meetings, etc.
- Plan and execute in and out of office events, meetings and team gatherings
- Contribute to special projects and initiatives as assigned
- Performs other duties and assists other team members as assigned
Qualifications and Skills
- High School diploma or GED
- Highly organized and detail oriented with pride in maintaining clean and efficient work spaces
- Strong computer skills
- Multiline phone experience
- Minimum of 1 year of experience
- High degree of diplomacy in handling sensitive and/or confidential information.
- The ability to drive results to completion in timeline sensitive environments