Legal Administrative / Office Assistant

Well established law firm located in Montgomery County is seeking an Legal Office Assistant

The office is ideally situated in Montgomery County with 2 locations - one office in Germantown and one in downtown Silver Spring. Both locations provide easy access to Rockville and surrounding areas.

The ideal candidate will have a minimum of 3 (three) years of experience working in a law firm. In addition, they must be a team player and committed to helping to grow the practice area. Our office operates as a cohesive team and requires full participation from all team members.

This is a great opportunity for someone who is motivated, ready to work, and has admin experience. The role is in the office every day.

The ideal candidate will be an energetic, good-natured individual self-starter with attention to detail. He/She/They will be experienced working in law offices or other professional firms as an office/admin assistant.

Bilingual (English & Spanish) a plus.

Responsibilities and Duties:

• Help to schedule client appointments and maintains logs, calendars and other schedules for the office
• Provides data entry, coordination of tasks, important dates, etc. for clients
• Maintains mail log, sorts, distributes, and scans incoming and outgoing mail
• Provides light administrative support, as needed, including typing legal documents and general correspondence and assists staff with formatting, printing, and scanning of documents and other information
• Maintains office filing systems, including performing routine filing, file retrieval, shredding, and client file pick-up/file purging
• Monitoring internal systems to ensure immediate processing and keeping high-level customer service standards
• Contributing to the development of firm processes to simplify work, standardize procedures and help the team operate more efficiently and effectively by adding policies to internal knowledge base
• Maintains general upkeep of unit computers, printers, and copiers and keeps work area and lobby area neat
• Provide back-up to Receptionist/Intake Specialist to greets clients and visitors, answer multi-line phones, and take messages as needed
• Performs general office duties, as assigned, and is willing to perform other functions within the scope of employment to assist in the efficient operation of the office
• Assists in processing payments from clients (in person, over the phone, and online) as needed

Qualifications and Skills:

• High school Graduate (Required)
• Prior experience in a law firm dealing with bankruptcy filings
• Proficiency with Microsoft Office
• Excellent written and oral communication skills
• Courteous and professional demeanor
• Able to work as a team with attorneys and staff
• Strong sense of discretion
• Strong organizational skills

We are committed to honoring diversity on our team, in our clientele, and within our community. We value and respect all types of diversity including, but not limited to, ethnicity, race, gender, sexual orientation, gender identity, age, religion and abilities. We believe that a diverse workplace makes our business stronger. We especially invite diverse candidates to apply.

Job Type: Full-time

Pay: Up to $40,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $40,000