Accounting Clerk

Job Summary:

The Accounting Clerk provides general financial, clerical, and administrative services to ensure efficient, timely, and accurate processing of financial transactions. This role involves handling both accounts payable and receivable, reconciling bank accounts, and ensuring that all financial records are accurate and up to date.

Duties/Responsibilities:

• Process vendor invoices, ensuring they are correctly coded and approved.
• Match purchase orders with invoices and ensure proper documentation.
• Prepare and process payment batches, including checks, EFTs, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Issue customer invoices and record customer payments.
• Monitor accounts receivable aging reports and follow up on overdue payments.
• Apply payments to customer accounts and issue credit memos as needed.
• Perform regular reconciliation of bank accounts to ensure all transactions are recorded.
• Investigate and resolve discrepancies between bank statements and internal records.
• Enter financial data accurately into accounting software, spreadsheets, or databases.
• Maintain financial records by filing documents, organizing receipts, and managing archives.
• Assist in generating financial statements, reports, and summaries as required.
• Help with month-end and year-end close processes by preparing journal entries and account reconciliations.
  
  

Required Skills/Abilities:

• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, etc.).
• Attention to detail and high level of accuracy.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Effective communication skills, both verbal and written.
  
  

Education and Experience:

• High school diploma or equivalent required, associate degree in accounting or finance preferred.
• Minimum 1-2 years in similar role, familiarity with bookkeeping or accounting software.