What are the responsibilities and job description for the SHARED SVCS AP ACCOUNTANT position at PCT Managed Services LLC?
Location
Hybrid in Jacksonville, FL. This position has been designated as hybrid, generally contributing from the office a minimum of two days per week. Must be within a commutable distance.
Role Overview
We are seeking a detail-oriented and tech-savvy Shared Services Accounts Payable Accountant to join our Shared Services team. This role is responsible for executing daily AP operations, managing invoice exceptions, and ensuring compliance with tax and regulatory requirements. The ideal candidate will have experience with AI tools in AP processes, a strong understanding of financial systems, and a passion for continuous improvement.
What You'll Be Doing
Contribute to the development and maintenance of accounts payable best practices, policies, procedures, and training materials.
Identify opportunities for automation and process improvement, leveraging AI and digital tools.
Participate in system and application testing related to updates, enhancements, and business process changes.
Investigate and resolve invoice exceptions using AI-enabled tools and collaborate with internal departments and suppliers to ensure timely resolution.
Audit AP transactions for accurate sales and use tax application and compliance.
Reconcile general ledger accounts assigned and resolve discrepancies.
Create journal entries as needed for shared services.
Support internal and external audits by providing documentation and analysis as needed.
Maintain and manage the Vendor Master Data, including setup and updates to vendor banking information, ensuring accuracy, security, and compliance with internal controls.
Process daily accounts payable transactions in accordance with company policies and deadlines while continually reviewing ways to automate the transactions.
Review and audit vendor data for 1099 reporting accuracy.
Manage the escheatment process, including due diligence and reporting of unclaimed property.
Basic Qualifications (Required)
Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field or pursuing a degree.
5 years of experience in Accounts Payable or the equivalent combination of education and experience, preferably in a shared services or centralized finance environment.
Experience with AI tools in AP (e.g., invoice OCR, intelligent automation, robotic process automation) is highly desirable.
Familiarity with ERP systems (e.g., NetSuite, Oracle, Workday) and AP automation platforms.
Prior involvement in system testing, upgrades, or process transformation initiatives is a plus.
Strong understanding of accounts payable processes, tax compliance, and financial controls.
Proficiency in data analysis and reconciliation techniques.
Working knowledge of 1099 reporting and escheatment regulations.
Ability to troubleshoot and resolve invoice and payment issues independently.
Comfortable working with cross-functional teams and communicating with internal stakeholders.
Demonstrated ability to adapt to new technologies and contribute to process innovation.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Experience with multi-currency and multi-country accounts payable processes is a plus but not required.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
