Administrative Assistant

The Administrative Assistant for the Rockdale County Chairwoman is a dynamic role that combines administrative support with strategic project management. This position requires a proactive and detail-oriented professional who can manage the chair's daily activities while overseeing and coordinating key projects. The individual will serve as a trusted partner, facilitating efficient operations and contributing to the implementation of county initiatives. This position would allow for a high level of interaction with the public and requires strong communication skills.

Key Responsibilities

• Scheduling & Calendar Management:
• Coordinate and manage complex calendars, including meetings, appointments, and travel itineraries.
• Prioritize and ensure that the chair's and CEO's time is efficiently allocated.
• Communication Management:
• Screen and respond to emails, phone calls, and correspondence on behalf of the chair and CEO.
• Draft and proofread memos, reports, and public statements.
• Meeting Preparation & Coordination:
• Prepare meeting agendas, briefing materials, and coordinate follow-ups.
• Take and distribute minutes of meetings and track action items to completion.
• Documentation & Filing:
• Maintain and organize important files, records, and documents.
• Ensure that records comply with county policies and relevant regulations.
• Project Assistance:
• Provide support in project planning and management, especially initiatives led by the Chairwoman.
• Assist with research and preparation for policy development.
• Liaison Duties:
• Act as a point of contact between the Chairwoman and stakeholders, including public officials, staff, and community members.
• Foster strong relationships to enhance communication and collaboration.
• Event Coordination:
• Work with the Public Relations department to collaborate on the Chair's schedule for official events, press conferences, and community outreach efforts.
• Ensure logistical details align with the Chair's schedule.
• Confidentiality & Discretion:
• Handle sensitive information with the utmost confidentiality and professionalism.
• Maintain a high degree of trust as the primary support for leadership.
• Task Prioritization:
• Anticipate the needs of the Chair and COO, proactively handling any day-to-day issues.
• Efficiently prioritize tasks, especially during high-demand periods.

Skills & Qualifications

• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, scheduling tools).
• Experience in government or public administration is a plus.
• Ability to manage multiple projects with attention to detail and accuracy.
• Strong interpersonal skills and the ability to work collaboratively.
• Proven track record of handling confidential information responsibly.

This role supports the Chair and Chief Operating Officer's efforts in public policy, community relations, and administrative leadership, helping drive strategic goals and ensuring effective governance.

Qualifications

• Experience: At least 3-5 years of experience in administrative support and project management, especially within government or public administration (although this is not required).
• Education: A Bachelor’s degree in public administration, business management, political science, or a related field is beneficial, but not required.
• Skills: Strong organizational skills, attention to detail, excellent written and verbal communication, and proficiency in office software (e.g., Microsoft Office Suite).
• Competencies: Ability to manage multiple priorities, work collaboratively with diverse teams, and demonstrate problem-solving and critical thinking skills.
• Attributes: High degree of professionalism, integrity, and ability to adapt to a fast-paced environment. Proven track record of reliability and discretion in handling confidential matters.
• Professional decorum that represents the Chairwoman's office well.

This position is pivotal in supporting the County Chair's leadership, ensuring effective administration, and advancing strategic projects that benefit the community.

• Ability to engage with citizens by phone and in person
• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, scheduling tools).
• Experience in government or public administration is a plus.
• Ability to manage multiple projects with attention to detail and accuracy.
• Strong interpersonal skills and the ability to work collaboratively.
• Proven track record of handling confidential information responsibly.

The Administrative Assistant is expected to maintain a professional appearance suitable for greeting guests and representing the Chair’s office. This includes dressing in office business attire to create a welcoming and respectful environment for visitors and stakeholders.

Rockdale County offers a full array of benefits including health insurance, retirement programs, wellness programs, and advancement opportunities within the organization. We appreciate long-term employees who are dedicated to the betterment of the community. Salary is based on experience, education, and the ability to complete the tasks of the job.

Salary : $38,000 - $50,000